Credits and Refunds
Excess Credit Refunds
If financial aid amounts applied to your account exceed your charges, the excess credit will be refunded to you. The Office of the Bursar begins to process refunds to enrolled students after the Add/Drop period ends. Any refund issued via e-check will go Direct Deposit. Funds are electronically deposited within two banking days (after the refund is generated in Self-Service) into the student's checking or savings account. You can set this up under E-Check. In the event that the electronic transfer of your refund is rejected due to account closed, cannot locate bank account or invalid account number, a $25.00 return fee will be added to the student account. We will reprocess your refund with a paper check to be mailed to the address on file. Paper checks will be mailed to the address on file the following business day after the refund is processed in Self-Service. Upon request only, the student can pick up the check in the Office of the Bursar after 2:30 p.m. the following business day after the refund is processed in Self-Service. A student ID is required. The Office of the Bursar must wait 21 days to file a check affidavit for a lost, stolen or destroyed check.
Return of Unearned Title IV Federal Financial Aid
When you completely withdraw for a semester, federal regulations require that the Financial Aid Office recalculate your federal financial aid eligibility up to the amount of time you were enrolled for the semester, based on your official withdrawal date. Your official withdrawal date is the earlier of the date you began the withdrawal process or date you provided official notice, which can be given verbally or in writing. If you do not officially notify Saint Xavier University of your withdrawal, your withdrawal date is assumed to be the midpoint of the semester. The withdrawal date for students who have circumstances beyond their control will be evaluated on a case-by-case basis.
The amount of financial aid earned is determined on a pro-rata basis. For example, if you completed 30 percent of the semester, you earned 30 percent of the financial aid you were originally scheduled to receive. Once you have completed more than 60 percent of the semester, you have earned all your financial aid. At the time of withdrawal, if you received less financial aid than you earned, you may be eligible to receive additional funds. If you received more financial aid than you earned, the excess funds must be returned.
Withdrawal and Tuition Refunds
Students are held financially responsible for full tuition for all courses in which they enroll. Students are responsible for knowing the appropriate refund and withdrawal dates each semester. The schedule for refunds is available in Student Financial Services, Records and Registration Services, and is published in the class schedule each semester.
Students are responsible for officially withdrawing from a course via Self-Service on mySXU or at Records and Advising Services. Nonattendance in a course does not constitute an official withdrawal. Notifying the instructor or ceasing to attend the class does not constitute an official withdrawal. Students who do not officially withdraw are held responsible both academically and financially for that class.
Tuition Refunds are given only when students officially withdraw within the refund period. Students receive a 100 percent refund during the first 14 days of the regular semester. During the summer session, students receive a 100 percent refund during the first seven business days. Fees are not refundable.
|Number of Weeks Class Meets:||100% Refund within:|
|14 weeks or more||14 days of section start date|
|3 to 13 weeks||10 days of section start date|
|2 weeks or less||During the first day of class|
Condensed session or short term courses may be different. See the Office of Records and Advising for refund dates of course sections which meet during nontraditional time frames.
Room and Board Refunds
Room and board charges are normally pro-rated until the drop/add date for the semester. After this time, no refunds will be given. Residents may refer to the housing contract for further information.