Policies and Procedures

Equipment and Services

Equipment

  • Two color offset press
  • Xerox Docutech 6100 High Speed Copier
  • Single Page Folding
  • Paper Cutter
  • Paper Drill
  • Color Copier
  • Spiral Blinder

Services

  • Copy Cats will handle copying in quantities of 15 or more per original. Smaller jobs may be done at the University’s satellite copiers.
  • Departments needing up to 200 copies per original will be done on the high-speed copier (Xerox Docutech 6100). Jobs exceeding 200 copies will be done on the Offset Press. Copies can be made on various paper stocks, from lightweight bond to card stock. (Sizes: 8 ½ x 11, through 11 x 17)
  • Carbonless forms are available in 2-part and 3-part. (4, 5 and 6 part carbonless forms are available by special order. Please allow one week for the paper to be ordered and delivered.)
  • Copy Cats has a spiral binding machine. A variety of spines/combs are available in small quantities. Please notify the Print Services Manager in advance of any jobs you wish to bind. Adequate time (approximately 3 to 5 working days) must be given to order spines.
  • The printing of flyers, brochures, handbooks, postcards, posters and newsletters are available, subject to approval by the University Relations Office. Please contact them at extension 3323 or 3324.
  • Paper drilling is available for copies and for originals.
  • Colored paper stock is available in weights of 20# to 110# in sizes 8½ x 11 to 11 x 17 used in the Print Shop. Specialty papers may be ordered but may require a week or more to receive. Please discuss these purchases with the Print Services Manager before the job is presented to Copy Cats to be run. Special papers will be charged, at cost, to your department budgets.
  • Generic SXU stationery and envelopes can be obtained from Copy Cats. A stationary request form must be filled out; this form is available from Copy Cats.
  • Departmental stationery may be ordered from Copy Cats by filling out a Print Services Requisition form. The stationery will be run on the next “Red Ink” day (Wednesday). (Departmental envelopes will be ordered three times a year through Copy Cats. The university is notified of the dates.)
  • Business cards may be ordered through Copy Cats. Please send a typed memo indicating exactly how the card should be worded. Business cards may have no more then six lines. The sixth line must be the e-mail address. The last three lines are always the telephone number, fax number and e-mail address. Requests for faculty business cards must be signed by the Dean. Please allow three to five business days for delivery.

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Job Submission Procedures

  • A Print Services Requisition must be filled out when presenting an order, including the six-digit department number. Please put in writing any special requirements needed. Jobs may be dropped off or picked up at either location until 5:00 p.m. There is a slot in the door of the Mailroom/Processing Center for after-hours drop-off of non-confidential jobs.
  • Jobs with multiple originals must be numbered before submission. The number must be placed on the back of the originals lower right corner. Any job not numbered will be returned.
  • A ½ inch margin must be left on all sides of the originals.
  • Except for exams, all work will be done back-to-back. Exceptions should be discussed with the Print Shop Manager.
  • The quality of the originals will determine the quality of finished work. Please submit clear, clean, proofed originals for best results. Copy Cats (Print Services) is not responsible for proofreading.
  • Originals on colored paper may not reproduce as well as black and white originals.
  • Blue ink and pencil do not reproduce well. Please use a black pen for signatures, to ensure the best copy quality.
  • Copy Cats will call as soon as the job is completed.
  • Work may also be submitted via a new e-mail address printshop@sxu.edu. Print Services students do not have access to this e-mail account.
  • Work may also be dropped off at the Mail & Print Distribution Center (Mailroom) to be delivered to Copy Cats on the next scheduled mail run. Mail runs will be scheduled for four runs per day with the first at 10:00 a.m. the last one at 4:45 p.m.

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Confidential Materials

Tests and other confidential materials require special handling. The Print Services Manager, the Print Services Coordinator or in an emergency, the Press Operator will take in exams at Copy Cats. Copy Cats student employees do not take in or release exams. To ensure confidentiality, they will then be run by the Manager or the Coordinator and kept in a locked cabinet until it is picked up. Exams may also be dropped off or picked up via the Mail & Print Distribution Center to the Mailroom Manager, the Mailroom Clerk, or a full time staff member who will place them in a locked box until they are delivered to Copy Cats in the Driehaus Center on the next mail run. Exams will be returned to the Mailroom in sealed envelopes with tamper-proof tape; this security tape will not be available in the Mail & Print Distribution Center.

No exams will be released to a student.*

*Exams may be dropped off at either location by faculty or staff until 4:45 p.m. This policy has been implemented to ensure that no student workers have access to confidential materials and exams.

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Timelines

Offset Press

  • 201-500 copies (one sided); one day
  • 501 plus copies (one sided); two days needed to allow the ink to dry
  • Jobs of more than 1500 copies should be scheduled with the Print Services Manager at least 48-hours in advance of the job submission to Copy Cats.
  • Allow one extra day for jobs that require back-to-back printing. Remember that the first side on the press run must dry before the second side can be printed.

As a guide, each process required will add one work day to the job turn around time:

  • Back-to-back printing – one to two days
  • Collating/stapling – one to two days
  • Binding – one to two days (after combs are received)
  • Folding – one day
  • Padding – one day
  • Drilling – one day
  • Wednesdays will be considered “Red Ink” days. The press will run only jobs that require the University burgundy ink (PMS 200). Please bring these jobs to Copy Cats by noon on Tuesday. Exceptions should be discussed with the Print Services Manager.
  • Jobs requiring any other color ink must be scheduled with the Print Services Manager. The cost of special order ink colors will be charged to the department.

Xerox Docutech 6100 (high speed copier)

  • The Xerox Docutech 6100 is capable of automatic back-to-back copying, collating and stapling or heat binding booklets all in one operation. It is capable of integrating up to three different colors and/or paper weights into one document and of programming several exceptions (i.e. chapter start and cover) into a document. The Xerox Docutech 6100 is available for jobs requiring between 15 and 200 copies of two or more originals and of single jobs needing 15 to 200 copies. Any other exceptions should be discussed with the Print Services Manager.

Job Completion

  • Work received before noon will be finished on the same day, with priority given to exams. However, due to the high volume of work done on the Docutech 6100, please give us at least 24 hours to complete a job. An additional day will be needed during the first week of each semester as well as mid-term and final exams week.

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Satellite Copier Locations

  • Satellite copiers now require that each user must be programmed into the control unit before copies can be made.
  • Student workers are assigned separate access codes from faculty and staff. This is a security feature to prevent unauthorized copying. Please treat it as such and do not give your codes to someone else.
  • Please notify Print Services of any changes in personnel so that the copiers may be updated (added or deleted) accordingly.

Locations

  • Arts and Sciences – N200, Warde *
  • Copy Center – A103, Warde *
  • English – N403, Warde *
  • History and Political Science – L312, Warde *
  • Office of Graduate Admission – A221-A, Warde *
  • Library – 1st Floor Office, Warde *
  • Math – N304, Warde *
  • STAR – PAC019, Pacelli Hall *
  • University Relations – CMC100, Campus Media Center
  • School of Nursing – E201, Warde *
  • Science Wing – S204, Warde
  • Student Life Services – L208, Warde *
  • Athletics – SHC212, Shannon Center
  • Graham School of Management – Main Office – GSM100
  • Orland Park – Library
  • Andrew Conference Center, ACC100

*Canon Access codes programmed in this location for your convenience

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Personal Printing

Copy Cats will be happy to assist with personal printing needs.

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Copyright Policy

Copy Cats strictly observes the copyright laws of the United States. A copy of the complete regulations is available in the Print Shop. There will be no exceptions in this adherence.

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