Standards of Satisfactory Academic Progress

A Saint Xavier University student who is receiving any State, Federal or Institutional Aid must meet the following minimum standards of academic progress in order to maintain eligibility for financial aid:

A student must be enrolled as an admitted student in a program of study for a degree or certificate at Saint Xavier University.
A student must be enrolled for a minimum of 6 credit hours.
A student must be in good academic standing. A 2.00 grade point average for each academic year must be achieved.
A full time student must complete at least 66.7% of attempted credit hours per academic year. A letter grade of "F" will not be counted in the completion rate.
A student is expected to complete his or her educational objectives within a specified time frame. The maximum time frame is 6 years for full time students (12 hours or more) and 10 years for part time students (6 - 11 hours). Therefore, full time students must complete twenty (20) semester hours per academic year and part time students must complete twelve (12) semester hours per academic year. The maximum number of hours that can be attempted is 180.
Repeat courses are considered in the evaluation of progress. Remedial courses are considered in the calculation of progress. Incomplete courses will not be considered until a final grade is given.

At the end of the second academic year, the student must have a 2.00 cumulative grade point average. Students who do not have a 2.00 cumulative grade point average at the end of the second academic year will be suspended from financial aid. At Saint Xavier University, an academic year is defined as two semesters. Students who have formally changed majors may be granted additional periods of enrollment.

For students not in compliance with the above standards, the following action will be taken:

In the first academic year that a student is not in compliance with the above standards, he or she will receive a letter from the Financial Aid Office as a reminder of the required obligations. A review of the situation with a Financial Aid Counselor will be suggested. Eligibility will be restored if a student has completed the designated percentage of attempted credit hours for the next academic year, received a 2.00 grade point average for the next academic year and is meeting the incremental measure of progress.
When the student fails to comply with any of the aforementioned standards for a second consecutive academic year, eligibility for all State, Federal and Institutional Aid will be withdrawn unless the Financial Aid Office restores eligibility. Once a student's financial aid eligibility has been withdrawn, notification will be sent to the student stating the reason aid has been withdrawn and the procedure for appealing the decision. Financial aid will not be reinstated unless the student's appeal is granted or the student requests reinstatement after making satisfactory academic progress.

Prior academic progress is taken into consideration for students readmitted to the university. If a student failed to maintain satisfactory academic progress prior to their withdrawal, financial aid will not be reinstated at the time of readmission unless the student files an appeal and the appeal is granted.

Appeal Procedure

Submit a signed and dated letter of appeal to the Financial Aid Office indicating the reason(s) why funds should not be suspended.
Students may appeal due to mitigating circumstances. Examples include, but are not limited to student illness, family illness or death in the family. Documentation verifying the situation may be requested. Situations beyond the student's control may be considered in the appeal process.
The Financial Aid Committee may determine that because of mitigating circumstances, a student's appeal may be granted. The student will then be eligible for up to one additional academic year of financial aid and be considered on probation. Students failing to meet satisfactory progress requirements during this probationary period will have their financial aid permanently suspended.

The standards for satisfactory academic progress apply to recipients of the following programs:

Federal Pell Grants
Federal Supplemental Educational Opportunity Grants (SEOG)
Federal Perkins Loans
Federal Stafford Student Loan Program
Federal Parent Loan Program
Federal Work Study
Illinois Monetary Award Program
Saint Xavier University Grants and Scholarships
Saint Xavier University Athletic Scholarships
Saint Xavier University Tuition Waivers

Please Note:
Saint Xavier University Grants and Scholarships may have additional or more stringent conditions that must be met for continuation. These conditions are specified in your award letter or contract. Please review them carefully.