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Credits & Refunds

Excess Credit Refunds

If financial aid amounts applied to your account exceed your charges, the excess credit will be refunded to you. Student Accounts begins to process refunds to enrolled students after the Add/Drop period ends. All refunds will be issued via e-check.

Return of Unearned Title IV Federal Financial Aid

When you completely withdraw for a semester, federal regulations require that the Financial Aid Office recalculate your federal financial aid eligibility up to the amount of time you were enrolled for the semester, based on your official withdrawal date. Your official withdrawal date is the earlier of the date you began the withdrawal process or date you provided official notice, which can be given verbally or in writing. If you do not officially notify Saint Xavier University of your withdrawal, your withdrawal date is assumed to be the midpoint of the semester. The withdrawal date for students who have circumstances beyond their control will be evaluated on a case-by-case basis.

The amount of financial aid earned is determined on a pro-rata basis. For example, if you completed 30% of the semester, you earned 30% of the financial aid you were originally scheduled to receive. Once you have completed more than 60% of the semester, you have earned all your financial aid. At the time of withdrawal, if you received less financial aid than you earned, you may be eligible to receive additional funds. If you received more financial aid than you earned, the excess funds must be returned.

Withdrawal and Tuition Refunds

Students are held financially responsible for full tuition for all courses in which they enroll. Students are responsible for knowing the appropriate refund and withdrawal dates each semester. The schedule for refunds is available in the Office of Student Accounts, the Office of Records and Registration Services and is published in the class schedule each semester.

Students are responsible for officially withdrawing from a course through CLAWS or at the Office of Records and Registration Services. Nonattendance in a course does not constitute an official withdrawal. Notifying the instructor or ceasing to attend the class does not constitute an official withdrawal. Students who do not officially withdraw are held responsible both academically and financially for that class.

Tuition Refunds are given only when students officially withdraw within the refund period. Students receive a 100% refund during the first fourteen (14) days of the regular semester. During the summer session, students receive a 100% refund during the first seven (7) business days. Fees are not refundable.

Condensed session or short term courses may be different. See the Office of Records and Registration Services for refund dates of course sections which meet during nontraditional time frames.