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Academic Advising

At Saint Xavier University, we believe that academic advising is a pivotal component of the educational experience, used to empower students to think critically, and to explore and identify academic and career interests. Through guidance and mentorship, advising encourages academic excellence and accountability, and helps students to realize their full potential.

Academic advising is a shared responsibility between student and advisor. Advisors, whether staff or faculty, work to inspire students by building relationships, empowering self-awareness and reflection, connecting students with appropriate resources, fostering personal development, and supporting various college-to-career pathways. Although advisors provide guidance and recommendations, students are ultimately responsible for making academic decisions and satisfying degree requirements.

General Advising Procedure Questions

Below are frequently asked questions (FAQs) about advising and registration.

If you are a current student, you may go to Self-Service on mySXU. Click on "My Profile" to view the name of your advisor, your academic program, along with your anticipated completion date. You may also come to the Center for SUCCESS, L-208, or call 773-298-3131 to find out the name of your advisor.

Advisors are assigned shortly after the start of your first semester. The Center for SUCCESS staff assign advisors to students who are advised by professional staff within its office. Faculty assignments are determined by individual departments/schools. See the chart below for assignments by major. It is generally the student's responsibility to obtain his/her advisor information.

If you do not know who your advisor is as registration approaches, check Self-Service on mySXU, under "Registration/Has my advisor given me approval?"

Program Advisor Assignment

Nursing majors in the pre-clinical stage of the program

Undecided majors

An Academic and Career Resource Advisor in the Center for SUCCESS

College of Arts and Sciences department majors (English, history, biology, psychology, etc.)

Business and accounting majors

Elementary, secondary, and early childhood education majors

Liberal studies majors

Clinical stage nursing majors

A faculty member within the individual department/school

Off-campus students, including Chicago Police Academy and other cohort groups Professional or faculty advisor at each respective site

If you are a transfer student and have been newly admitted, you will be instructed to complete a request for an advising appointment form. The Transfer Center will then reach out to you to schedule an appointment. Please call 773-298-3510 with any questions. During your advising appointment, you will learn about your specific program and will select courses. The advisor will generally walk you through the registration process, but registration videos will also be provided to you prior to your appointment.

If you are a new freshman (first year student), you and your parents will receive an invitation to an orientation called Via, which is offered each summer. During this orientation, you will meet with an advisor and register for your first semester courses.

See Next Steps for Admitted Students.

Students will register for classes through Self-Service on mySXU. If an error message occurs, please contact the Office of Records and Registration or call 773-298-3501. In order to remedy this situation, they will need to know what the error message states.

Students are strongly encouraged to contact their advisor each semester or as needed. In most instances, you must have your own advisor submit electronic approval before you may register online.

In most cases, you do not need to get advisor approval to add or drop a class once you have initially registered. Athletes may need a coach's signature to drop (for eligibility purposes). If you are confident about the changes you would like to make, you do not need to see your advisor, but if you need assistance in determining such changes or to see if they are appropriate, a meeting with your advisor is recommended.

Current students usually register for spring classes in mid-October, summer term registration begins approximately the third week of October and fall registration begins early to mid-March.

Self-Service registration is an ongoing process. All students will be allowed to register based on the credit hours earned, not the number of credits you will have after the current term. In-season athletes, honors students and students with disabilities have priority registration. The following breakdown is used for determining status:

  • Seniors (90 credit hours+)
  • Juniors (60 credit hours+)
  • Sophomores (30 credit hours+)
  • Freshman

Shortly before registration week, you may view your registration time through Self-Service under the Registration category (Registration Priority Time Assignment).

Continuing and Adult Education offers the following majors: accounting, business administration, clinical/counseling psychology, computer studies, criminal justice, generic nursing, industrial/organizational psychology, liberal studies, LPN-BS nursing, nursing for registered nurses, psychology, religious studies, sociology, organizational development with two concentrations called generalist organizational development and leadership in public administration.

After first discussing your options with your advisor, you may request a declaration/change of major form in the Office of Records and Registration, A-203, or you may request a change by emailing registrar@sxu.edu. You will be assigned a new advisor as necessary. You may access the name of your new advisor by viewing your Academic Profile via Self-Service on mySXU under "My Profile."

You may pick up a declaration of minor form in the Office of Records and Registration, A-203, or request a declaration via email at registrar@sxu.edu.

Students may take courses at other schools; however, an off-campus course approval form needs to be completed through the Office of Records and Registration, A-203. Be sure to have the form completed before the course begins. A typed, detailed explanation for the request must accompany the form. Students should also contact and coordinate with the Transfer Center.

You must also obtain the appropriate signatures from your advisor and the dean of the school in which the course resides. Please note that SXU allows a maximum of 70 credit hours from an accredited community college and 90 credit hours from an accredited baccalaureate institute. Once enrolled, SXU allows up to 12 transfer credit hours from an accredited institution.

An articulation agreement applies to transfer students who have completed an approved associate's degree program. This applies to those students who have completed an associates of arts or an associates of science degree from any Illinois community college (August 2000 to present).

Those students transferring in under the Illinois Articulation Initiative (IAI) have an articulation agreement with SXU. Students with articulation need to take Philosophy 150 and one religious studies class at Saint Xavier to complete the general education core. The remainder of their coursework applies to their program of study (major courses, supportive courses, certification courses, etc.). Students under articulation still need 120 credit hours to graduate.

Please stop by the Transfer Center or you may call 773-298-3510 or email transfercenter@sxu.edu for additional information on articulation agreements,

SXU's Office of Records and Registration offers the CLEP exam periodically throughout the calendar year. Please see the upcoming test dates. Email academictesting@sxu.edu to register for a CLEP exam. You will need to pay the $50 registration fee when you secure a date. Many students find it helpful to study from InstantCertOnline.com (Note: There is a fee for this site).