Conference Request Form

When it's time to schedule a conference, host a meeting, plan a special event or reception... look no further than the conference services at Saint Xavier University.

Please fill out the form below completely. All bold items are required. An e-mail notification will be sent to the contact address you provide and once your request has been processed, you will be contacted by our Conference Services staff.

Faculty and staff of Saint Xavier University must use the R25 Request Form to reserve space on campus.

Conference Information

Conference Name:
Sponsor Name:
Campus Location:


Contact Information

First Last
Phone: ( ) -        
Fax: ( ) -        
City State Zip

Housing Details

Arrival: Date:
Departure: Date:
Estimated Number of Guests:
Estimated Number of Commuter Guests:
Requested Location:
Apartment Style Halls (A/C and washroom facilities in each suite are standard)
Traditional Halls (shared washroom facilities)
Requested Occupancy:
Single Rooms (occupancy- lower bunk only)
Full Rooms (occupancy- upper and lower bunks used)
Other (please specify special instructions below)
Requested Housekeeping:
Full (includes all bed linens, towels and pillow)
Limited (includes only bed linens)
Student (no linens or towels provided)
Custom (please specify special instructions below)
Special Instructions:

Meal Plan Details

(Meal plans are billed separately through Chartwells Dining Service)
Starting Meal Date:
Ending Meal Date:
Meals Needed: Please indicate the number of each type of meal you will need during your stay (i.e., 3 breakfasts, 3 lunches, and 2 dinners)
  Breakfast: Lunch: Dinner:

Parking Permits

Number Needed:

Meeting Spaces Needed

Describe your requirements:


Payment Method

Invoice to Sponsor
Internal Department Charge (Please indicate account number in special instructions)
Other (Please specify special instructions below)
Special Instructions: