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Project Timelines

Our project timelines should be considered as a guide to assist you in planning accordingly the time needed to properly promote your event or news.

Please be mindful and provide adequate time for us to fulfill your request, as well as give yourself the appropriate amount of time to successfully promote to your target audience(s).

  • All design projects are subject to one design change request and two rounds of proofing before they are entered back into the pipeline and given a new timeline.
  • University Relations recommends completed and approved text/information be submitted with your project request to help keep with project timelines.
  • All print and web text will follow the University-wide Content Style Guide.
  • Rush projects will be accepted only when there is time to accommodate the project; otherwise, projects that don't allow adequate time are subject to rejection.
  • All outside vendors need to be selected or approved by University Relations
  • All use of the SXU logo must be approved by University Relations.
  • University Relations will promote events but is not expected to attend all campus events.

Please send all requests to urprojectsFREESXU, unless otherwise stated below, and you will receive a response and expected timeline within 24 hours.



Proofreading Timelines
Flyer/Postcard/Form 1-2 business days
3 or 4 Panel Standard Brochure 2-3 business days
Anything Larger 5-7 business days


Web Timelines
Bulk Emails 1 week*
Omni CMS Approvals 2-3 business days
Email Template 3 business days
Email/Web Page Headers 2-3 business days
Registration Form Creation 2 weeks (at least)**
  *Requests must be submitted through the correct form.
**Setting up payment options can add up to 2 weeks to production time.

Social Media

Social Media Timelines
Facebook Event Page 2-3 weeks in advance
Social Media Post 1 week in advance*
  *Content and any visuals must be included in the request for consideration.

Digital Screens

Digital Screens Timelines
Digital Monitor Slide 2 weeks
Marquee 3-4 weeks*
  *Requests must be submitted through the correct form.

Photo and Video

Photo and Video Timelines
Photo 2 weeks
Headshots 1 week
Video Consultation required. Please fill out the Video Project Proposal Form and a timeline will be provided based on the project scope.

Requests will be serviced in the order of which they are received. Due to the extensive process involved in producing photo and video projects, Production Services reserves the right to alter the date of completion based on project requirements and workload at the time. Please consult Production Services at productionservicesFREESXU with questions regarding specific projects.