University Relations

Project Timelines

Our project timelines should be considered as a guide to assist you in planning accordingly the time needed to properly promote your event or news.

Please be mindful and provide adequate time for us to fulfill your request, as well as give yourself​ the appropriate amount of time to successfully promote to your target audience(s).

UR Project Timelines

Please send all requests to, unless otherwise stated below, and you will receive a response and expected timeline within 24 hours.


Please note that this time does not include proofreading and time to print.

Print Timelines
Brochures 2-6 weeks
Flyers (8 1/2 x 11)

New design: 2 weeks

Only content change: 1 week

Invitations 4 weeks before mailing*
Mailing Lists 1-2 weeks **
Postcards 4 weeks*
Posters (11 x 17) 2 weeks
  *Mailing with nonprofit stamps takes two additional weeks to post.
** Please specify if you have a mailing list or if one must be purchased for the project. 
**University Relations will only pay for mailing lists if part of the approved marketing and recruiting plans. If a list needs to be purchased beyond what has been budgeted, the requestor will be responsible for securing the purchased mailing list.


Proofreading Timelines
Flyer/Postcard/Form 1-2 business days
3 or 4 Panel Standard Brochure 2-3 business days
Anything Larger 5-7 business days


Web Timelines
Bulk Emails 1 week*
OU Approvals 2-3 business days
Email Template 3 business days
Email/Web Page Headers 2-3 business days
Registration Form Creation 2 weeks (at least)**
  *Requests must be submitted through the correct form.
**Setting up payment options can add up to 2 weeks to production time.

Social Media

Social Media Timelines
Facebook Event Page 2-3 weeks in advance
Social Media Post 1 week in advance*
  *Content and any visuals must be included in the request for consideration.

Digital Screens

Digital Screens Timelines
Digital Monitor Slide 2 weeks
Marquee 3-4 weeks

Photo and Video

Photo and Video Timelines
Photo 2 weeks
Headshots 1 week
Video Consultation required. Please fill out the Video Project Proposal Form and a timeline will be provided based on the project scope.

Requests will be serviced in the order of which they are received. Due to the extensive process involved in producing photo and video projects, Production Services reserves the right to alter the date of completion based on project requirements and workload at the time. Please consult Production Services at with questions regarding specific projects.