Novel Coronavirus (COVID-19)

In response to the rapidly growing number of cases of novel coronavirus (COVID-19) in the United States and worldwide, Saint Xavier University is continuing to closely monitor reports from the Centers for Disease Control and Prevention (CDC) and the Chicago Department of Public Health (CDPH) to keep everyone on campus safe and informed.

SXU has created this web page in order to bring the latest news to the campus community. To view this information in Spanish, Arabic, Italian, and Polish, please scroll to the bottom of the page and in the drop-down select the language you would like the page to be translated to.

As of Friday, July 10, 2020 at 4:30 p.m.

As the state moves into Phase 4 of Governor Pritzker's Restore Illinois plan, SXU employees will begin returning to campus on June 29. Campus will open to the wider community on July 6 for students enrolled in limited on-campus summer courses and individuals with appointments. An SXU ID badge is required to enter campus buildings.

Coronavirus Frequently Asked Questions

What is the novel (new) coronavirus?

In late December 2019, a novel (new) coronavirus was first detected in Wuhan City, Hubei Province, China. The virus has now been named "SARS-CoV-2" and the disease it causes has been named "coronavirus disease 2019" (abbreviated "COVID-19"). Early on, many of the patients from the initial outbreak in Wuhan, China had a link to a large seafood and animal market.

Coronaviruses are a large family of viruses. Some cause illness in people, some circulate among animals (such as camels, cats and bats). Rarely, animal coronaviruses can evolve and infect people and then spread between people, such as with Middle Eastern Respiratory Syndrome Coronavirus (MERS-CoV) and Severe Acute Respiratory Syndrome Coronavirus (SARS-CoV) in years past.

On March 11, 2020 the World Health Organization declared COVID-19 to be a pandemic.

Learn more about COVID-19.

What has SXU done to protect our campus?

SXU has convened its Emergency Management Team in order to effectively plan and communicate for the possible spread of COVID-19. This team includes members from the Health Center, Public Safety, Dean of Students, ResLife, Academics, Facilities, International Studies, IT, CIDAT and Human Resources.

SXU has a Communicable Disease Protocol (PDF) as well as protocols from the National Incident Management System (NIMS) that we follow for all infectious diseases that may be introduced to our campus. The University and the Health Center follow guidelines set forth by the Illinois and Chicago Department of Public Health for any communicable diseases that may affect students, faculty and staff. This includes guidelines for COVID-19 put out by the CDC and CDPH.

SXU has also increased sanitizing protocols to more effectively disinfect surfaces across campus, including all restrooms, classrooms, kitchens and cafeterias, and other common areas, to decrease the number of germs present and prevent spreading.

SXU began remote instruction on March 23, 2020 as a means to continue educating students while maintaining social distancing recommendations.

To protect the health and safety of the SXU community, only a few dozen essential personnel are reporting regularly to campus, and all students transitioned to remote learning for the remainder of the spring semester following spring break (March 9-13).

If I feel sick, what should I do?

If you feel sick in any way, you should stay home. This may include sore throat, fever, cough, shortness of breath gastrointestinal upset (nausea, vomiting, diarrhea), chills, body aches or loss of sense of smell or taste. Although some COVID-19 infections are severe and require hospitalization, some are very mild and may feel like a slight cold. Staying home with mild symptoms can prevent the spread of COVID-19 to someone who may develop severe symptoms.

If you develop a cough, fever or shortness of breath, call your health care provider for advice. The nurse practitioners at the SXU Health Center are available for telemedicine visits via phone or secure video line and can advise you. If you are experiencing difficulty breathing or severe shortness of breath, call 911.

IDPH has compiled a list of COVID-19 testing sites throughout the state of Illinois. Many require appointments or that certain requirements are met. This is not a comprehensive list.

Learn more about what to do if you are sick.

If I am sick, can I go to the Health Center?

In order to keep our patients and staff safe, the SXU Health Center will not see patients who are experiencing respiratory symptoms such as cough, fever, sore throat, etc, for in-person visits until further notice. We will continue to see patients for sick visits (sore throats, cough, fever, UTIs, mental health, pink eye, etc) via phone or secure video line. In-person visits will remain limited to well-visits, such as physicals and vaccines. These services remains open to students, staff, faculty and members of the community. If you would like to make an appointment for a telemedicine visit please call 773-298-3712.

At this time, the SXU Health Center does not have the ability to test for COVID-19.

Are there any international travel advisories?

The CDC currently recommends that TRAVELERS AVOID ALL NONESSENTIAL TRAVEL TO ALL GLOBAL LOCATIONS. For the most up-to-date information, please see the CDC Coronavirus Information for Travel web page.

Avoid all nonessential travel. Entry of foreign nationals from these destinations has been suspended.

  • Level 3 Travel Health Notice: Widespread sustained (ongoing) transmission without restriction on entry into the United States

Avoid all nonessential travel.

The CDC also recommends all travelers, especially those with underlying health issues, defer all cruise ship travel worldwide.

The U.S. State Department has issued a Level 4 Health Advisory: Do Not Travel. If you choose to travel internationally, your travel plans may be severely disrupted, and you may be forced to remain outside of the United States for an indefinite timeframe.

Should I travel within the United States?

On Thursday, July 2, the Chicago Department of Public Health issued an Emergency Travel Order directing travelers entering or returning to Chicago from states experiencing a surge in new COVID-19 cases to quarantine for a 14-day period from the time of last contact within the identified state. This includes both Chicago residents returning from travel to a designated state, and travelers arriving in Chicago from a designated state. The Order goes into effect on Monday July 6, 2020, at 12:01 a.m.

  • States will be designated if it has a case rate greater than 15 new COVID-19 cases per 100,000 resident population, per day, over a 7-day rolling average.
  • The list of states will be reviewed and amended every Tuesday, starting July 14, 2020, with the order effective for those states the following Friday (three days later).
  • Individuals found in violation of the Order are subject to fines of $100 - $500 per day, up to $7,000.

COVID-19 cases and deaths have been reported in all 50 states, and the situation is constantly changing. Because travel increases your chances of getting infected and spreading COVID-19, staying home is the best way to protect yourself and others from getting sick. Make sure to strongly consider the following before you travel:

  • Is COVID-19 spreading where you're traveling? If you're not sure, check with your destination's local health department website for more information.
  • Will you be in close contact with others during your trip? Crowded settings increase your chance of getting COVID-19.
  • Are you more likely to get severe illness if you get COVID-19? People in high-risk groups should avoid on non-essential travel.
  • Do you have a plan for taking off from work or school for 14 days in case you are exposed to a known COVID-19 case or in case you get sick?
  • Do you live with someone who is older or who has a serious, chronic health condition?

Learn more about traveling within the United States.

What do I do if I need to quarantine or isolate?

  • Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms.
  • Isolation is used to separate people infected with the virus (those who are sick with COVID-19 and those with no symptoms) from people who are not infected. You should stay home except to get medical care.

Learn more about how to properly quarantine and how to follow the CDPH Emergency Travel Order.

Learn more about how to properly isolate.

How does COVID-19 spread?

The virus is thought to spread mainly through person-to-person contact:

  • Between people who are in close contact within one another (within about 6 feet)
  • From respiratory droplets when an infected person coughs or sneezes.

It may be possible to contract the virus from touching surfaces or objects that have the virus on it and then touching your mouth, nose, or eyes, but this is not thought to be the main way that the virus spreads.

Learn more about how COVID-19 spreads.

What is social distancing and why is it important during a pandemic?

Social distancing means staying away from congregate settings (such as schools and workplaces), avoiding mass gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible. During a pandemic, it may be necessary to mandate social distancing to help slow the spread of a highly contagious disease. This may include closing schools, sporting events, bars and restaurants.

This article from the Washington Post uses visuals to explain how social distancing can greatly affect the amount of people infected by COVID-19 as well as the mortality rate. In another article, Dr. Asaf Bitton demonstrates the importance of staying home to "flatten the curve" and avoid overwhelming our healthcare system.

We urge you to take social distancing very seriously during this outbreak. Even if you are young and healthy and are not worried about contracting COVID-19 yourself, you may spread it to someone else who may not recover so easily.

How can I protect myself?

There is currently no vaccine to prevent COVID-19. As with any respiratory virus, students and school personnel can protect themselves and others by taking every day common sense actions, such as:

  • Washing your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer. This CDC video provides advice for proper handwashing.
  • Avoiding touching your eyes, nose and mouth with unwashed hands.
  • Avoiding close contact with people who are sick.
  • Staying home when you are sick.
  • Covering your cough or sneeze with a tissue and then throwing that tissue in the trash.
  • Cleaning and disinfecting frequently touched objects and surfaces.

Learn more about COVID-19 prevention.

Should I wear a mask or face covering?

On April 3, 2020 the CDC made a recommendation that all Americans wear cloth face coverings in public settings where social distancing measures are hard to maintain, such as a grocery store. This recommendation is especially important in areas of widespread community transmission, such as Chicago. Certain evidence shows that wearing cloth face coverings can prevent transmission of COVID-19 from someone who is asymptomatic (carrying the virus but has no symptoms) or pre-symptomatic (carrying the virus but is not yet showing symptoms). However, these face coverings do NOT take the place of 6-feet social distancing measures. Also, cloth face coverings are NOT surgical masks or N95's as these must be saved for healthcare workers.

The CDC offers a video demonstration for how to make your own face covering, as well as some Sew and No Sew instructions. Learn more about the CDC's recommendations for cloth face coverings.

What are the symptoms of COVID-19?

COVID-19 symptoms range from very mild symptoms to severe illness and death. Symptoms generally appear 2-14 days after exposure and can cause:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • Sore throat
  • New loss of taste or smell
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Call 911 for any emergency warning signs: trouble breathing, persistent pain or pressure in the chest, new confusion or inability to wake up, bluish lips or face.

Learn more about the symptoms of COVID-19.

I have recently returned from an international trip. What should I do?

The CDC recommends that anyone returning from international travel should stay home and monitor their health for 14 days:

  • Do not go to school or work. Absences for this purpose will be excused.
  • Take your temperature with a thermometer 2 times per day and monitor for fever (100.4 F or 38 C). Also watch for cough and trouble breathing. You can use this sample symptom log.
  • Stay home and avoid contact with others.
  • Do not take public transportation, taxis, or ride-shares.

If you get sick with cough or fever in these 14 days:

  • Stay home. Avoid contact with others.
  • You may have COVID-19. Many people are able to recover at home without medical assistance.
  • If you have trouble breathing or are concerned about your symptoms, call your healthcare provider. You can also contact the providers at the SXU Health Center for a telemedicine visit. Avoid in-person visits if possible to avoid the spread of the virus.
  • Call ahead before you go to a doctor's office or emergency room.

Learn more about what to do if you are sick with COVID-19.

I have a trip planned soon, should I cancel?

There are currently multiple travel alerts, both internationally and domestically. Unless you must travel, it is advised that you stay home:

  • The CDC currently recommends that TRAVELERS AVOID ALL NONESSENTIAL TRAVEL TO ALL GLOBAL LOCATIONS. For the most up-to-date information, please see the CDC Coronavirus Information for Travel web page.
  • On March 28, 2020 the CDC issued a domestic travel advisory for New York, New Jersey, and Connecticut. This advisory urges residents of these states to refrain from non-domestic travel for 14 days, effective immediately.
  • The CDC recommends all travelers reconsider cruise ship travel worldwide.
  • Cases of COVID-19 have been reported in all 50 states, with more than half reporting community spread. Make sure to strongly consider the following before you travel:

    • Is COVID-19 spreading where you're traveling? If you're not sure, check with your destination's local health department website for more information.
    • Will you be in close contact with others during your trip? Crowded settings increase your chance of getting COVID-19.
    • Are you more likely to get severe illness if you get COVID-19? People in high-risk groups should avoid on non-essential travel.
    • Do you have a plan for taking off from work or school for 14 days in case you are exposed to a known COVID-19 case or in case you get sick?
    • Do you live with someone who is older or who has a serious, chronic health condition?

Have any campus activities or events been canceled or postponed?

In response to the coronavirus (COVID-19) situation, the following events have been canceled. We will keep you updated if it is rescheduled for the future.

  • College-to-Career Expo
  • SXU Health Fair
  • SXU Admitted Student Visit Day
  • All athletic events
  • All concerts
  • All Masses

The following events have been postponed. We will keep you updated about rescheduling details.

  • Athletics 2020 Hall of Fame
  • Commencement
  • Grad Fest
  • Spring Formal

The following events have been altered to a virtual format. We will keep you updated about details.

Stay updated about all SXU events by visiting the SXU Calendar or visiting the Virtual Student Organization Center web page.

How does the coronavirus situation affect my admission?

In response to the coronavirus (COVID-19) situation, the admission team has pulled together frequently asked questions. Please visit our Admission Response to COVID-19 page.

What support service locations (i.e. library, Office of the Bursar, etc.) or public facilities (i.e Shannon Center, etc.) are available?

To continue providing students with access to important support services, while keeping the SXU community safe and healthy, several support service locations have transitioned to offer reduced hours or phone/email assistance:

As of April 3, 2020, SXU's Center for SUCCESS is sending out direct links for virtual advising appointments, career development resources and remote micro-internship opportunities. A comprehensive resource guide is now available on Canvas. A full suite of academic and career guidance is available to all students on Handshake.

As of March 30, 2020, the Andrew Conference Center (ACC) is open on weekdays from 1 to 5 p.m. for students with extenuating circumstances who require on-campus services, including Wi-Fi and printing. ACC spaces will be regularly disinfected. Students utilizing ACC should limit their time there and to practice social distancing while on campus.

As of March 30, 2020, the Warde Academic Center is open from 10 a.m. to 5 p.m. Monday through Friday until further notice. Employees will have swipe access to the Warde Academic Center.

As of April 3, 2020, the Office of the Bursar will continue to address students' concerns by phone (773-298-3046) and email ( bursar@sxu.edu). A drop box will be available to drop off payments, deposits and employee reimbursement forms from 1 to 5 p.m. on the weekdays at the front desk of the Andrew Conference Center. Access to account information and payment options are available on the mySXU portal. Nelnet payment plan information is available at www.afford.com or 1-800-722-4867. The Office of the Bursar will continue processing payments received weekly, consulting with various offices as needed. The Office of the Bursar and staff emails will be closely monitored during regular business hours.

As of March 21, 2020, the Learning Center is providing virtual tutoring and writing support services. Students can make tutoring appointments via the online scheduling system. The tutor will contact students directly and set up a remote option (e.g. FaceTime, Zoom, Google Hangouts, etc.). For writing consultations, all students can use the e-critique option or a remote system, such as those listed above. All writing consultants can work on e-critiques. Smarthinking online tutoring is also available. For questions, contact Joanna Nemeh, director of the Learning Center, at nemeh@sxu.edu.

As of March 18, 2020, SXU's Counseling Center is open and available to provide support to anyone seeking tips and advice on how to navigate added stress. Contact 773-298-4045 for more information.

As of March 18, 2020, all in-person tours and placement testing scheduled on campus have been suspended through at least April 13, 2020.

Several public facilities have also transitioned operations in response to keeping everyone safe and healthy:

Starting Monday, March 23, 2020, there will be no food services on campus for the remainder of the semester.

Will summer courses be held on campus or online?

As of April 24, 2020, courses scheduled for May Term and early summer classes (held in May and June) will be delivered in a remote-learning format to protect the health and safety of our SXU community. May Term instructors will be reaching out to students with more information on their courses. Students should log on to Self-Service on the mySXU portal to confirm all details about summer classes so that records accurately reflect their summer course registration intent. If you have questions, please contact the Office of Records and Registration at registrar@sxu.edu.

Will the SXU campus be open for fall 2020?

SXU intends to resume in-person courses and campus life for the fall semester. As of May 15, 2020, W\we look forward to welcoming you back to our physical campus in a responsible way that follows social distancing guidelines set by the Centers for Disease Control and Prevention (CDC) and the Illinois Department of Public Health (IDPH).

This decision follows Governor Pritzker's Restore Illinois plan for reopening the state, which is subject to change based on shifting circumstances. We will keep you updated every step of the way should major deviations to this plan become necessary due to local, state and/or national developments.

We will have more details to share by early June and will continue to research every possibility for a successful fall semester.

I heard commencement is being postponed. Has a date been given yet?

We are immensely proud of our graduates and recognizing their hard work is a priority. As of May 1, 2020, while we do not know when we will hold commencement exercises in person just yet, it is important to honor our graduates this spring. We will be sending regalia, for those students who previously ordered it, and diploma covers to our graduates by mail in the coming weeks.

A virtual celebration is being planned for May 9 on our social media channels. We invite our graduates to celebrate with loved ones at home and share pictures in their regalia on social media using hashtags #IDidIt and #WeAreSXU. Graduates will also be recognized on our Commencement web page. Also, SXU is hosting a cap decorating contest for the most festive and creative cap. Winners will receive two additional tickets to the rescheduled commencement ceremony. Please decorate your cap and post a photo on social media by May 14 with the hashtag #CapsOffSXU to participate. Winners will be notified the following day and their caps will be shared on the SXU website and social media channels.

GOOD NEWS! Outside areas of campus are open for graduates to take photos in their regalia alongside our cherished SXU landmarks -- including the Academy Bell, gateway arch and Mary's Circle. We will make sure these spots are especially beautiful for your photographs. Please use caution when on campus and follow social distancing protocols of six feet or more.

Check the SXU Calendar and your email for announcements about changes to other events and ceremonies as we continue planning ways to celebrate the collective good work of our students.

CARES Act

Important Information about CARES Act Higher Education Emergency Relief Fund - Student Aid

    1. Saint Xavier University (SXU) signed and returned to the U.S. Department of Education the Recipient's Funding Certification and Agreement regarding Emergency Financial Aid Grants to students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act (the "Certification and Agreement"). SXU intends to use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to SXU students.
    2. The total amount of funds that SXU has received from the U.S. Department of Education pursuant to SXU's Certification and Agreement is $2,028,571.
    3. The total amount of Emergency Financial Aid Grants distributed to SXU students under Section 18004(a)(1) of the CARES Act as of June 3, 2020 is $841,750.00.
    4. The estimated total number of students at SXU eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 2,431 (Estimate based on number of students who have completed a 2019-2020 FAFSA).
    5. The total number of SXU students who have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of June 3, 2020 is 1295.
    6. The methods used by SXU to determine which SXU students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act are as follows:
      1. Priority for the initial tranche of funds was given to eligible undergraduate students. On Monday, May 4, an initial equal distribution of $650 was made available to eligible undergraduates, as determined by:
        1. The student filed a 2019 -2020 FAFSA and submitted all required documentation to the Office of Financial Aid; and
        2. The student was enrolled in an in-person, degree-seeking program prior to March 13, 2020 and remained enrolled through the semester.
      2. Eligible undergraduates were advised to submit the certification of eligibility by May 29, 2020.
      3. After the initial funding period, any remaining funds will be distributed on a case-by-case basis to eligible graduate students and eligible undergraduates who continue to experience financial impact due to the disruption of campus operations due to COVID-19. Priority for additional emergency grants will be given to Pell eligible undergraduate students.

Email communication sent out to eligible students

The following guidance has been provided by SXU to its students concerning the Emergency Financial Aid Grants: Email sent out to eligible students on May 4, 2020.

COVID-19 Emergency Aid Grants Form

Please indicate the ways in which you have been categorically affected financially by the disruption of campus operations (check at least one):

  • Food
  • Housing
  • Course Materials
  • Technology
  • Health Care
  • Child Care
Please describe how the disruption of campus operations impacted you and your financial situation.

 

 

 

 

 

What unanticipated expenses did you incur as a result of the disruption of campus operations (that you would not have normally incurred)?

 

 

 

 

By checking this box, I certify that the statements included on this form are true to the best of my ability.

Name:

Email Address:

Student ID:

Mobile Number:

What is the CARES Act, and how does it impact the University?

The Coronavirus Aid, Relief and Economic Security Act, also known as the CARES Act, is economic assistance provided by the government to support individuals and businesses impacted by the pandemic. To help relieve the financial impact of COVID-19 and propel our Mercy mission forward, Saint Xavier submitted an application to the U.S. Department of Education to receive its first installment of emergency funding from the CARES Act. In total, SXU is slated to receive $4 million -- at least half of which is allocated for direct student aid for financial hardship caused by COVID-19.

As of May 1, 2020, per regulations set forth by the U.S. Department of Education, SXU is developing a distribution formula to release $2 million in emergency aid from the CARES Act to eligible undergraduate students. These guidelines state that students must be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended, to receive emergency grants; and that students who were enrolled exclusively in an online program on March 13, 2020, are not eligible for emergency grants.

According to the regulations, the aid can be used for:

"expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student's cost of attendance, such as food, housing, course materials, technology, health care, and child care)."

Eligible undergraduate students received an email within a week from the Office of Financial Aid outlining necessary steps to request emergency funding. Forms should be completed and submitted by May 29, 2020.

As of May 22, 2020, requests for CARES Act funds will be open to eligible graduate students. Graduate students who are eligible received an email to complete the certification form to request funds. Forms should be completed and submitted by June 1, 2020.

For questions regarding eligibility, please contact CARESAct@sxu.edu.

Please know that we are actively pursuing all relief opportunities to meet outstanding costs associated with COVID-19 and continue to work closely with our higher education partners and our local, state and federal elected officials.

What does the CARES Act say about Undocumented and DACA students?

Eligibility guidelines set forth by the U.S. Department of Education regarding emergency CARES Act aid exclude millions of undocumented and DACA students across the country.

Saint Xavier is an institution that values inclusivity and compassion. We remain committed to pursuing the greater good for all.

In collaboration with the American Council on Education and the Association of Catholic Colleges and Universities, please visit www.rememberthedreamers.org. This website contains resources and advocacy tools to support undocumented and DACA students.

What if I'm ineligible for the CARES Act but my education has been greatly impacted by COVID-19?

We are promoting fundraising efforts to enhance SXU's Student Relief Fund, which provides emergency funding to students so that they continue to make progress toward their degrees. If you are ineligible for CARES Act emergency relief funds (due to Title IV ineligibility, undocumented/DACA status, or other reason) and are facing a difficult economic situation that puts your academic progress at risk, please contact CARESAct@sxu.edu to learn more about the Student Relief Fund.

If you would like to contribute to the Student Relief Fund, more information can be found on our Student Relief Fund web page.

Faculty Resources

The education of our students is a top priority. We are developing plans to continue a quality learning experience for all students, including preparing for possible online instruction.

Resources for Faculty

  • Making a Virtual Plan (MVP) Canvas Course

    This course includes a series of short videos tutorials that show how faculty can use canvas to provide some instruction online should the need arise. Please use your SXU netID to access the course.

  • Canvas Video Conferencing (Recommended for online class meetings)

    Canvas Conference allows instructor to conduct synchronous meetings with their students. Instructor can broadcast real-time audio and video, share presentation slides, or demo online resources by sharing their screen.

  • Zoom Video Conferencing (Recommended for online one-on-one meetings)

    Zoom Video Conference allows users to conduct synchronous meetings with their colleagues. Users can broadcast real-time audio and video, share presentation slides, or demo online resources by sharing your screen.

  • Transforming Classroom to Online (PDF)
  • Online Tests (PDF)

    We understand security is the biggest concern for tests and final exams. If you decide to move your quiz/exam online, please make sure your students have the necessary technology to take the quiz/exam online.

  • Chronicle articles
  • National Emergency Library
    National Emergency Library is a digitized collection of over 1.4 million older books that includes a strong a strong liberal arts college collection. After creating an account, individuals can check out ten books for fourteen days.

  • CIDAT contact information
  • Faculty coaches/mentors

    Please contact your dean for more information. You may also post your questions in the Making a Virtual Plan (MVP) Course.

  • Labs/clinicals/fields/simulation experiences.

    This course includes a series of short videos tutorials that show how faculty can use canvas to provide some instruction online should the need arise.

Strategies for Transitioning to Remote Teaching

  • Keep the transition simple, as this is a temporary measure.
  • Think about how course learning goals can be met in the online format rather than trying to reproduce your classroom activities exactly.
  • Consider changing assessments like quizzes and in-class exams to take home tests or papers
  • Please be accommodating with your students who may have difficulty accessing online content from their homes.
  • Ask for help! We have great colleagues at SXU, and people are willing to help.

Tips for Working from Home

Read Lincoln Financial Group's Remote Etiquette Tips (PDF).

Student Resources

Remote Learning Support Request

We realize the move to Remote Learning causes disruption from the rich learning and social environment cultivated through personal interaction and face-to-face instruction. We are committed to develop individual solutions where possible to help you complete your education this spring. Please use this form to share your individual challenges. We will evaluate and provide as much support as possible to maintain productive learning experiences. If you are experiencing challenges, please fill out the Remote Learning Support Request form.

Canvas

Getting Started with SXU Canvas (PDF)

  • Your instructor will use Canvas to deliver their course content online, please familiarize yourself with different features on Canvas.

Library Resources

The library remains closed to in-person visits, but materials may be accessed virtually:

  • A collection of e-books, journal articles and relevant resources can be found on the library's Pandemic Resources page.
  • The library has also created a one-stop source for Subject and Resource Guides, containing resources for specific disciplines and information pages for specific courses.
  • Library staff are happy to assist with online resources.
  • Additional resources for online learning, including information on video conferencing and Wi-Fi, can be found in the Student Resources section of our Coronavirus web page.

Video Conferencing

Getting Started with Zoom

  • Zoom Video Conference allows students to conduct synchronous meetings with their classmates. Users can broadcast real-time audio and video, share presentation slides, or demo online resources by sharing your screen.
  • Basic Zoom Account is free for all users.
  • User can conduct unlimited one-to-one meeting and 40-minute group meetings

Getting Started with Canvas Conferences

  • Canvas Conference allows students in the same class to conduct synchronous meetings with their group members. Students can broadcast real-time audio and video, share presentation slides, or demo online resources by sharing their screen.
  • Students can conduct unlimited meetings.

Video Conferencing Tips

  • Tips to make your video conferencing experience a great experience.

Wi-Fi Access

  • As indicated by the FCC, providers will waive late fees, continue service regardless of late payment and provide open hot spots.
  • Drive-up Wi-Fi locations can be searched using the Illinois Map.
  • Comcast will offer free Wi-Fi for two months to low-income families. All Xfinity hotspots are free to the public during this time.
  • Charter will offer free access to spectrum broadband and Wi-Fi for 60 days for new college student households.
  • AT&T will offer open hotspots, unlimited data to existing customers and $10/month plans to low-income families.
  • Verizon will follow the FCC agreement.
  • Sprint will follow the FCC agreement and offer unlimited data to existing customers. They will also allow all handsets to enable hotspots for 60 days at no extra charge.
  • Pronto is offering free services and is a good resource for group communication.
  • Specific locations around campus have stronger Wi-Fi connections where you may access the SXU network. View the campus map (PDF) to see those locations.

IT Faculty/Staff Resources

What kind of technology support will I receive while working remotely?

SXU's IT team is available through the Hub between 8 a.m. and 5 p.m. You must fill out a ticket to request assistance. The Hub also offers chatting capabilities.

How do I check my voicemail or receive calls from my campus-line phone?

To check campus-line voicemail:

  1. Dial 773-298-3990
  2. Press the # key at the "Saint Xavier University" greeting
  3. Enter your mailbox number (campus extension)
  4. Enter your security code

To forward campus-line calls to an outside number:

  1. Press the call forward button on your office phone (must be done on-site)
  2. Enter in the outside phone number, which will forward all incoming calls to the designated number

Which remote tools are available to me?

At this time, multiple technology vendors are offering reduced or free services that can assist with your remote needs:

  • As indicated by the FCC, providers will waive late fees, continue service regardless of late payment and provide open hot spots.
  • Comcast will offer free Wi-Fi for two months to low-income families. All Xfinity hotspots are free to the public during this time.
  • Charter will offer free access to spectrum broadband and Wi-Fi for 60 days for new college student households.
  • AT&T will offer open hotspots, unlimited data to existing customers and $10/month plans to low-income families.
  • Verizon will follow the FCC agreement.
  • Sprint will follow the FCC agreement and offer unlimited data to existing customers. They will also allow all handsets to enable hotspots for 60 days at no extra charge.
  • Pronto is offering free services and is a good resource for group communication.
  • Illinois state agencies released a wi-fi hotspot map to help students across the state who lack Internet access in their homes. The map has 200 hotspots students can use to complete coursework. Students should continue to practice social distancing while utilizing the hotspots. Find a hotspot near you.
  • Specific locations around campus have stronger Wi-Fi connections where you may access the SXU network. View the campus map (PDF) to see those locations.
  • Drive-up Wi-Fi locations can be searched using the Illinois Map.

If you do not have a computer or Internet access, you may fill out the Remote Learning Support Request Form, but resources are limited and not guaranteed.

How can I communicate with my colleagues through video or file sharing without my SXU computer?

  • Zoom is a software-based conference tool that allows you to conduct synchronous meetings with colleagues, record sessions, collaborate on projects and share and annotate on one another's screens. Zoom allows users to broadcast real-time audio and video, share presentation slides and demo online resources with screen sharing.
  • OneDrive allows you to access files between your computer and the cloud, so you can get to your files from anywhere. You can work with files directly in File Explorer and access your files even when you're offline. Whenever you're online, any changes that you or others make will sync automatically.
  • Educause has prepared a list of corporations and service providers who are offering special discounts on technology, open education resources or support for higher education institutions transitioning to remote learning.

What are my current options for communication and collaboration?

SXU offers several tools such as Canvas and SXU email platforms. We realize there are many tools for collaboration and communication that are free at this time, such as Google Hangouts and Zoom, and while Canvas may be feeling bandwidth issues due to increased usage at this time, for the best support we recommend utilizing the tools that SXU has.

If other tools are utilized, always ensure that academic record information (protected by FERPA) and personally identifiable information or medical information (protected by HIPPA) are not communicated through unsecure means such as email.

Additionally, emails to students and to one another about University business should always be done via SXU email platforms.

Please note that all SXU students, faculty and staff are expected to follow the guidelines as outlined in the Acceptable Use of Technology Policy.

How do I successfully use Zoom?

Zoom is one of the most-used video and audio conferencing tools for remote work, and the following tips will ensure a smooth, focused meeting.

  • You do not need have VPN (Virtual Private Network) access to attend a Zoom meeting. VPN is only needed to gain access to share drives or programs only accessible from campus.
  • Video conferencing requires graphics and audio from the local machine you are on and do not properly translate if you are connecting from a remote desktop machine.
  • Zoom currently has a 40-minute meeting limit. To avoid this, you may seek assistance from IT or CIDAT, who have pro accounts and can facilitate meeting setup.
  • You will be provided with a browser link to join from a computer and a phone number, conference ID and pin to join from a phone.
  • Enter the meeting early to test your connection and audio.
  • Close your door and mute your cellphone and other smart devices. You may want to use a headset to eliminate audible outside noise in the meeting (e.g. dogs barking, televisions, children, etc.).
  • You do not have to use webcam if you do not want to be seen. Click "turn off video" to avoid.
  • If you are joining the meeting from a computer using the meeting link, you can use the audio from your computer. You do not have to join via phone if you are using computer audio. When using both, feedback can occur. If you do call in, turn off the volume on your computer.
  • Refrain from typing, answering emails or engaging in any other activity that causes distracting noise.
  • Leaders or administrators should publish agendas before the meeting. Leaders should use video and be seen on webcam to control the meeting.
  • If you are not using webcam, ask all questions by identifying yourself first.
  • If you are using webcam, consider your body language. Pause between thoughts, give others a chance to speak and don't speak over them, and be conscious of others' facial expressions.

Can I get VPN access?

Portal, Colleague, Canvas, team sites and email are all accessible off campus. Department shares and personal drive (U) is only accessible from on campus. VPN access is reserved for essential personnel who require access to shares from off campus; however, VPN requires software installation, the latest in virus protection and a fully patched updated operating system (Windows 10). Therefore, VPN requires an SXU-issued computer. We have a finite amount of loaner laptops, but are preparing them to meet student needs as a priority.

If there are important files that need to be accessed remotely, you can upload files to your OneDrive and share them with others. The instructions for OneDrive can be found on the Hub, and Hub staff can assist if needed.

If you need VPN access please email maley@sxu.edu for more information.

How can I make sure I'm prepared to work from home?

When preparing for remote work, it's important to understand your Internet connection capacity. Weak Wi-Fi or poor broadband (less than 15 Mb/s download speeds or 5 Mb/s upload speeds) may cause disruptions and make remote work difficult.

Consider the features your Internet provider offers. Depending on your location, some of these options may not be available to you.

Fiber and Internet cable providers tend to offer the highest quality connection.

DSL is lower-quality service but the best choice for rural neighborhoods.

A cellular hotspot works in tandem with the cellular coverage in your area, but may restrict how much bandwidth you can consume.

Satellite broadband and dial-up are the least recommended services for remote work.

In addition to your Internet provider, it's also important to consider how you connect to the network.

Directly connecting to an internet router or access point from an Ethernet cable will provide the best quality, especially for video applications like Zoom or other teleconference services.

If you connect via Ethernet, you don't have to be concerned about Wi-Fi quality.

The quality of your wireless connection impacts your overall internet quality if you need to use Wi-Fi.

It's best to avoid having two or more walls or a floor between your computer and your router or access point.

Depending on the layout, houses larger than 1,500 square feed may need multiple wireless access points for full-house coverage.

A wireless point that comes with your Internet connection may have average or poor coverage.

Installation of a newer Wi-Fi access point or mesh network will help to cover your home with multiple access points.

Two frequency modes transmit Wi-Fi signals -- 2.4 GHz and 5 GHz--and for best results, your computer and other network devices should use 5 GHz.

To prepare, you should test your Internet speed to make sure it is remote work-ready. This test will analyze all of the factors affecting your computer's connection, including Internet provider, home network setup and device.

University-Wide Communication

Email Communication to SXU Students, Faculty, and Staff (July 10, 2020)

Please see the July 10, 2020 COVID-19 Update email.

Email Communication to SXU Students, Faculty, and Staff (July 3, 2020)

Please see the July 3, 2020 COVID-19 Update email.

Email Communication to SXU Students, Faculty, and Staff (June 26, 2020)

Please see the June 26, 2020 COVID-19 Update email.

Email Communication to SXU Students, Faculty, and Staff (May 29, 2020)

Please see the May 29, 2020 COVID-19 Weekly Update email.

Email Communication to SXU Students, Faculty, and Staff (May 22, 2020)

Please see the May 22, 2020 COVID-19 Weekly Update email.

Email Communication to SXU Students, Faculty, and Staff (May 15, 2020)

Please see the May 15, 2020 COVID-19 Weekly Update email.

Email Communication to SXU Students, Faculty, and Staff (May 8, 2020)

Please see the May 8, 2020 COVID-19 Weekly Update email.

Email Communication to SXU Students, Faculty, and Staff (May 1, 2020)

Please see the May 1, 2020 COVID-19 Weekly Update email.

Email Communication to SXU Students, Faculty, and Staff (April 24, 2020)

Please see the April 24, 2020 COVID-19 Weekly Update email.

Email Communication to SXU Students, Faculty, and Staff (April 17, 2020)

Please see the April 17, 2020 COVID-19 Weekly Update email.

Email Communication to SXU Students, Faculty, and Staff (April 3, 2020)

Please see the April 3, 2020 COVID-19 Weekly Update email.

Email Communication to SXU Students, Faculty, and Staff (March 27, 2020)

Please see the March 27, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 26, 2020)

Please see the March 26, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 25, 2020)

Please see the March 25, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 24, 2020)

Please see the March 24, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 23, 2020)

Please see the March 23, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 22, 2020)

Please see the March 22, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 21, 2020)

Please see the March 21, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 20, 2020)

Please see the March 20, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 19, 2020)

Please see the March 19, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 18, 2020)

Please see the March 18, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 17, 2020)

Please see the March 17, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 16, 2020)

Please see the March 16, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 15, 2020)

Please see the March 15, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 14, 2020)

Please see the March 14, 2020 COVID-19 Daily Update email.

Email Communication to SXU Students, Faculty, and Staff (March 13, 2020)

Please see the March 13, 2020 COVID-19 Daily Update email.

Social Media Communication through Main SXU Channels (March 12, 2020)

Due to the fluid coronavirus situation, SXU will extend spring break for students until 3/23/2020. Faculty will use this time to prepare online instruction in the event that face-to-face class is no longer recommended; for up-to-date info visit: http://sxu.edu/coronavirus.asp

Email Communication to SXU Students, Faculty, and Staff (March 12, 2020)

Please see the Message from the President-COVID-19 Update email.

Email Communication to SXU Students, Faculty, and Staff (March 11, 2020)

Please see the Coronavirus Update email.

Social Media Communication through Main SXU Channels (March 11, 2020)

SXU is continuing to closely monitor reports from the @CDCgov and the CDPH to keep everyone on campus safe and informed. Visit the website for up-to-date info: https://sxu.edu/coronavirus.asp

Email Communication to SXU Students, Faculty, and Staff (March 5, 2020)

Please see our Travel Warning for Spring Break.

Communication to SXU Students, Faculty, and Staff (February 28, 2020)

In light of concerns about the spread of novel coronavirus and the disease that it causes ("COVID-19") in the United States, the SXU Health Center would like to share some information about the virus and the protocol that is in place for all communicable diseases on campus. A communicable disease is an infection that can spread from one person to another by direct or even indirect contact.

The Centers for Disease Control and Prevention (CDC) believes that the immediate risk of this new virus to the American public is low at this time. However, this is a rapidly evolving situation. For the most up-to-date information, please see the CDC Coronavirus Disease 2019 website. The SXU Health Center will also continue to update their Public Health Notices website as new information becomes available.

Please be aware of updated travel advisories. Currently the CDC has issued a Level 3 Warning (avoid all nonessential travel) to both mainland China and South Korea due to the widespread, ongoing outbreak of COVID-19 in both countries. A Level 2 Alert (practice enhanced precautions) is in effect for Iran, Italy and Japan. These countries are experiencing sustained community transmission of COVID-19. If you have traveled to any of these countries in the past 14 days, please contact the SXU Health Center at 773-298-3712 and await instructions before returning to campus.

SXU has a Communicable Disease protocol that we follow for all infectious diseases that may be introduced to our campus. The University and the Health Center follow guidelines set forth by the Illinois and Chicago Department of Public Health for any communicable diseases that may affect students, faculty and staff. This includes the recent guidelines sent to all outpatient clinics by the Chicago Department of Public Health (CDPH) regarding suspected cases of suspected COVID-19.
If you think you may be sick with COVID-19 or suspect you are sick with COVID-19 the CDC offers specific guidance including staying at home except to seek medical care. Before seeking medical care, call ahead of time and explain your symptoms and that you may have COVID-19.

Prevention: There is currently no vaccine to prevent COVID-19. As with any respiratory virus, students and staff can protect themselves and others by taking every day common sense actions, such as:

Washing your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer. This CDC video provides advice for proper handwashing.

Avoiding touching your eyes, nose and mouth with unwashed hands.

Avoiding close contact with people who are sick.

Staying home when you are sick.

Covering your cough or sneeze with a tissue and then throwing that tissue in the trash.

Cleaning and disinfecting frequently touched objects and surfaces.

CDPH does NOT currently recommend:

The use of masks or gloves

Canceling mass gatherings

Canceling classes

SXU will continue to issue updates as the situation changes. Any questions can be directed to the SXU Health Center at 773-298-3712 or healthcenter@sxu.edu.

Communication to SXU Students, Faculty, and Staff (February 4, 2020)

On February 4, 2020, the Chicago Department for Public Health (CDPH) provided guidance for universities. Pursuant to this guidance, SXU has implemented the following measures:

Any SXU student, faculty member, or staff returning from mainland China on February 3, 2020, and onward should not attend school or work for 14 days after the return date.

Anyone under this category should call the SXU Health Center as soon as they return from China so that instructions can be given for monitoring your health.

Absences for this purpose will be excused and alternate arrangements will be made for online assignments as needed.

SXU students, faculty members, or staff who returned from mainland China prior to February 3, 2020 can remain in school and work.

SXU students, faculty members, or staff who returned from mainland China between January 21, 2020-February 2, 2020 and develop respiratory symptoms including fever (100.4F/38C), cough, and difficulty breathing should seek medical attention:

Call the SXU Health Center immediately and await instructions. Call 773-298-3712 during business hours or Public Safety 773-298-4400 after hours in order to page a provider. The SXU Health Center will communicate with the Chicago Department of Public Health in order to facilitate the proper response.

Prevention

There is currently no vaccine to prevent COVID-19. As with any respiratory virus, students and school personnel can protect themselves and others by taking every day common sense actions:

Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.

Avoid touching your eyes, nose, and mouth with unwashed hands.

Avoid close contact with people who are sick.

Stay home when you are sick.

Cover your cough or sneeze with a tissue, then throw the tissue in the trash.

Clean and disinfect frequently touched objects and surfaces.

CDPH does NOT recommend:

The use of masks or gloves

Canceling mass gatherings

Canceling classes

See the CDC 2019 Novel Coronavirus website for the most up-to-date information.

Parent Communication

Email Communication to Parents (July 10, 2020)

Please see the July 10, 2020 COVID-19 Update email.

Email Communication to Parents (July 3, 2020)

Please see the July 3, 2020 COVID-19 Update email.

Email Communication to Parents (June 26, 2020)

Please see the June 26, 2020 COVID-19 Update email.

Email Communication to Parents (May 29, 2020)

Please see the May 29, 2020 COVID-19 Weekly Update email.

Email Communication to Parents (May 22, 2020)

Please see the May 22, 2020 COVID-19 Weekly Update email.

Email Communication to Parents (May 15, 2020)

Please see the May 15, 2020 COVID-19 Weekly Update email.

Email Communication to Parents (May 8, 2020)

Please see the May 8, 2020 COVID-19 Weekly Update email.

Email Communication to Parents (May 1, 2020)

Please see the May 1, 2020 COVID-19 Weekly Update email.

Email Communication to Parents (April 24, 2020)

Please see the April 24, 2020 COVID-19 Weekly Update email.

Email Communication to Parents (April 17, 2020)

Please see the April 17, 2020 COVID-19 Weekly Update email.

Email Communication to Parents (April 3, 2020)

Please see the April 3, 2020 COVID-19 Weekly Update email.

Email Communication to Parents (March 27, 2020)

Please see the March 27, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 26, 2020)

Please see the March 26, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 25, 2020)

Please see the March 25, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 24, 2020)

Please see the March 24, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 23, 2020)

Please see the March 23, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 22, 2020)

Please see the March 22, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 21, 2020)

Please see the March 21, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 20, 2020)

Please see the March 20, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 19, 2020)

Please see the March 19, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 18, 2020)

Please see the March 18, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 17, 2020)

Please see the March 17, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 16, 2020)

Please see the March 16, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 15, 2020)

Please see the March 15, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 14, 2020)

Please see the March 14, 2020 COVID-19 Daily Update email.

Email Communication to Parents (March 12, 2020)

Please see the Message from the President-COVID-19 Update email.

Email Communication to Parents (March 11, 2020)

Please view the Coronavirus Updates email sent out to parents.

Athletic Communication

Social Media Message sent out via Athletic Channel (March 12, 2020)

SXU: Saint Xavier to suspend all athletic events indefinitely- http://sxucougars.com/article/6356.

State Communication

Governor JB Pritzker's issues "shelter-in-place" order (March 20, 2020)

Governor JB Pritzker issues a "shelter-in-place" executive order (PDF) on Friday, March 20, 2020. The order takes into effect at 5 p.m. on Saturday, March 21 until Tuesday, April 7, 2020.

Governor JB Pritzker's Mandate (March 13, 2020)

Governor JB Pritzker issues a mandate on Friday, March 13, 2020 to close all schools in Illinois.

Public Health Links

 

Quick Links


Resources


COVID-19 Communication


Sign up for Rave Alerts (Campus-Wide Text Alert System)


Questions?

Please call 773-341-5784 for daily recorded updates or email healthinfo@sxu.edu if you have specific questions or concerns.


Coronavirus