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Novel Coronavirus (COVID-19)

As the COVID-19 pandemic continues in the United States and around the world, Saint Xavier University is closely monitoring information from the Centers for Disease Control and Prevention (CDC) and the Chicago Department of Public Health (CDPH) to keep everyone on campus safe and informed.

SXU has created this web page in order to bring the latest news to the campus community. To view this information in Spanish, Arabic, Italian, and Polish, please scroll to the bottom of the page and in the drop-down select the language to which you would like the page to be translated.

As Illinois entered Phase 4 of Governor Pritzker's Restore Illinois plan, SXU reopened campus to hold in-person courses for fall 2020. To learn more about SXU's continuing plans, please visit our Return to Campus web page.

Coronavirus

Resources

COVID-19 Reporting Form

 Submit Form

Informed Consent Form for Employees 

(all faculty and staff) I Pledge

COVID-19 Positive Cases

 Learn more

Informed Consent Form for Students

 I Pledge

Campus Clear App

 Download App

Informed Consent Form for Visitors

 I Pledge

Coronavirus Frequently Asked Questions

In late December 2019, a novel (new) coronavirus was first detected in Wuhan City, Hubei Province, China. The virus has now been named "SARS-CoV-2" and the disease it causes has been named "coronavirus disease 2019" (abbreviated "COVID-19"). Early on, many of the patients from the initial outbreak in Wuhan, China had a link to a large seafood and animal market.

Coronaviruses are a large family of viruses. Some cause illness in people, some circulate among animals (such as camels, cats and bats). Rarely, animal coronaviruses can evolve and infect people and then spread between people, such as with Middle Eastern Respiratory Syndrome Coronavirus (MERS-CoV) and Severe Acute Respiratory Syndrome Coronavirus (SARS-CoV) in years past.

On March 11, 2020 the World Health Organization declared COVID-19 to be a pandemic.

Learn more about COVID-19.

SXU convened its Emergency Management Team in late February 2019 in order to effectively plan and communicate for the possible spread of COVID-19. This team includes members from the Health Center, Public Safety, Dean of Students, Residence Life, Academics, Facilities, International Studies, IT, CIDAT and Human Resources.

SXU has a Communicable Disease Protocol (PDF) as well as protocols from the National Incident Management System (NIMS) that we follow for all infectious diseases that may be introduced to our campus. The University and the Health Center follow guidelines set forth by the Illinois and Chicago Department of Public Health for any communicable diseases that may affect students, faculty and staff. This includes guidelines for COVID-19 put out by the CDC and CDPH.

SXU has also increased sanitizing protocols to more effectively disinfect surfaces across campus, including all restrooms, classrooms, kitchens and cafeterias, and other common areas, to decrease the number of germs present and prevent spreading.

SXU began remote instruction on March 23, 2020 as a means to continue educating students while maintaining social distancing recommendations. As Illinois entered Phase 4 of Governor Pritzker's Restore Illinois plan, SXU reopened campus to hold in-person courses for fall 2020. To learn more about SXU's continuing plans, please visit our Return to Campus web page.

If you feel sick in any way, you should stay home and report your symptoms using the COVID-19 reporting form. This may include sore throat, fever, cough, shortness of breath gastrointestinal upset (nausea, vomiting, diarrhea), chills, body aches or loss of sense of smell or taste. Although some COVID-19 infections are severe and require hospitalization, some are very mild and may feel like a slight cold. Staying home with mild symptoms can prevent the spread of COVID-19 to someone who may develop severe symptoms.

After you fill out the COVID-19 reporting form, you will receive a call from the Health Center to discuss what symptoms you are having and whether or not testing is recommended. The SXU Health Center is currently able to test students, staff and faculty for COVID-19. If you are not near campus, or would prefer to be tested off-campus, there are now many locations for people to get tested for COVID-19, including CVS, most urgent cares, Family First, and some primary care offices. IDPH has also compiled a list of COVID-19 testing sites throughout the state of Illinois.

If you are sick and need medical advice, the nurse practitioners at the SXU Health Center are available for telemedicine visits via phone or secure video line and can advise you. If you are experiencing difficulty breathing or severe shortness of breath, call 911.

Learn more about what to do if you are sick.

In order to keep our patients and staff safe, the SXU Health Center will not see patients who are experiencing respiratory symptoms such as cough, fever, sore throat, etc, for in-person visits until further notice. We will continue to see patients for sick visits (sore throats, cough, fever, UTIs, mental health, pink eye, etc) via phone or secure video line. In-person visits will remain limited to well-visits, such as physicals and vaccines. These services remains open to students, staff, faculty and members of the community. If you would like to make an appointment for a telemedicine visit please call 773-298-3712.

If you have tested positive for COVID-19, is experiencing symptoms or has been exposed to someone with COVID-19, please stay home and self-isolate. We are also asking you to please fill out our HIPAA-secure COVID-19 Reporting Form. Responses will only be used for the purposes of contact tracing and for our state-mandated reporting duties. This form is available to support the health and safety of the campus community.

Only in circumstances where the person cannot report themselves should another person use this form to report on behalf of an employee or student. The person should be aware you are making this report. Only direct supervisors reporting on behalf of their employees, faculty reporting on behalf of their students, or parent/guardians reporting on behalf of their child should use this form.

SUBMIT FORM

After you fill out the COVID-19 reporting form, you will receive a call from the Health Center to discuss the circumstances of the report and whether or not testing is recommended. The SXU Health Center is currently able to test students, staff and faculty for COVID-19 and this can also be scheduled once the report is received. 

The CDC currently recommends that TRAVELERS AVOID ALL NONESSENTIAL TRAVEL TO ALL GLOBAL LOCATIONS, including cruise ship travel. For the most up-to-date information, please see the CDC Coronavirus Information for Travel web page.

If you do need to travel internationally, see the Testing and International Air Travel web page for current recommendations and be sure to verify any testing and quarantine requirements for your destination.

Before you consider Domestic Travel During the COVID-19 Pandemic, remember that any travel can increase your chance of spreading and getting COVID-19. Postponing travel and staying home is the best way to protect yourself and others from COVID-19. 

Make sure to strongly consider the following before you travel:
  • Are you, someone in your household, or someone you will be visiting at increased risk for getting very sick from COVID-19?
  • Are hospitals in your destination overwhelmed with patients who have COVID-19? To find out, check state or local health department websites.
  • Does your home or destination have requirements or restrictions for travelers? Check state and local requirements before you travel.
  • During the 14 days before you travel, have you or those you are visiting had close contact with people they don't live with?
Learn more about Knowing Your Travel Risk

City of Chicago Considerations: Effective January 12, 2021 the City of Chicago modified their Emergency Travel Order so that states will be placed into two categories--orange and yellow--based on the number of cases per 100,000 people in each state. If you must travel please follow these instructions: 
  • Orange States: Avoid travel. 10-day quarantine required upon arrival in Chicago OR pre-arrival negative test result with strict masking, social distancing and avoidance of in-person gatherings.
  • Yellow States: Avoid non-essential travel. No quarantine or pre-arrival test required. Maintain strict masking and social distancing. 
  • The travel order is updated every other Tuesday. The Order is subject to limited exemptions.

Learn more about traveling within the United States.

  • Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms.
  • Isolation is used to separate people infected with the virus (those who are sick with COVID-19 and those with no symptoms) from people who are not infected. You should stay home except to get medical care.

Learn more about how to properly quarantine and how to follow the CDPH Emergency Travel Order.

Learn more about how to properly isolate.

 The virus is thought to spread mainly through person-to-person contact:
  • Between people who are in close contact within one another (within about 6 feet).
  • From respiratory droplets when an infected person coughs or sneezes.
  • People who are infected but do not show symptoms can also spread the virus to others.

It may be possible to contract the virus from touching surfaces or objects that have the virus on it and then touching your mouth, nose, or eyes, but this is not thought to be the main way that the virus spreads.

Learn more about how COVID-19 spreads.

Social distancing, or "physical distancing," means keeping a safe space between yourself and other people who are not from your household. Since COVID-19 spreads mainly among people who are in close contact (within 6 feet) for a prolonged period of time, keeping space between people who are not from your household in both indoor or outdoor spaces is essential.

This article from the Washington Post uses visuals to explain how social distancing can greatly affect the amount of people infected by COVID-19 as well as the mortality rate. 

We urge you to take social distancing very seriously during this outbreak. Even if you are young and healthy and are not worried about contracting COVID-19 yourself, you may spread it to someone else who may not recover so easily.

 You can protect yourself and others by taking these actions:
  • Wear a mask over your nose and mouth in public settings and when around people who don't live in your household.
  • Stay 6 feet away from others.
  • Avoid crowds and poorly ventilated spaces.
  • Washing your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer. This CDC video provides advice for proper handwashing.
  • Avoiding touching your eyes, nose and mouth with unwashed hands.
  • Avoiding close contact with people who are sick.
  • Staying home when you are sick.
  • Covering your cough or sneeze with a tissue and then throwing that tissue in the trash.
  • Cleaning and disinfecting frequently touched objects and surfaces.
Two COVID-19 vaccines were approved in December 2020 for use in the United States. The CDC recommends giving COVID-19 vaccine in phases, which may overlap:
  • 1a: Healthcare personnel and Long-term care facility residents
  • 1b: Frontline essential workers and People age 75 years and older
  • 1c: People aged 65 through 74 years and People aged 16 through 64 years with underlying medical conditions and Other essential workers
Vaccines will be essential to stopping the spread of COVID-19.

Learn more about COVID-19 prevention and COVID-19 vaccines.

Yes! Everyone over the age of 2 should use masks to slow the spread of COVID-19. The CDC recommends that people wear masks in public settings, like on public and mass transportation, at events and gatherings, and anywhere they will be around other people. Face coverings do NOT take the place of 6-feet social distancing measures. 


The CDC offers guidance on How to Select Masks, How to Wear Masks, How to Store and Wash Masks, How to Make Masks, and Considerations for Wearing Masks.

COVID-19 symptoms range from very mild symptoms to severe illness and death. Symptoms generally appear 2-14 days after exposure and can cause:
  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • Sore throat
  • New loss of taste or smell
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Call 911 for any emergency warning signs: trouble breathing, persistent pain or pressure in the chest, new confusion or inability to wake up, bluish lips or face.

Learn more about the symptoms of COVID-19.

Two COVID-19 vaccines were approved in December 2020 for use in the United States. The Illinois Department of Public Health has developed a COVID-19 Mass Vaccination Guide that they will continue to update. Due to limited supply of the vaccine at this time, IDPH has prioritized certain groups for vaccination. As of January 2021, Illinois remains in Phase 1a. 
  • Phase 1a: Healthcare personnel and Long-term care facility staff and all residents
  • Phase 1b: Persons aged 65 years and older, frontline essential workers, inmates
  • Phase 1c: Persons aged 16 to 64 years old with high-risk medical conditions and other essential workers
  • Phase 2: When larger amounts of vaccine is available, Illinois will move into Phase 2 which may include vaccinating the rest of the population
COVID-19 Vaccination will help keep you from getting COVID-19
  • All COVID-19 vaccines currently available in the United States have been shown to be highly effective at preventing COVID-19.
  • Experts believe that getting the COVID-19 vaccine may also keep you from getting seriously ill even if you do get COVID-19.
  • Getting vaccinated may also protect people around you, especially people at increased risk for severe illness from COVID-19.
COVID-19 vaccination is a safer way to help build protection
  • COVID-19 can have serious, life-threatening complications and there is no way to know how it will affect you.
  • Getting COVID-19 may offer some natural protection, known as immunity. However, experts don't know how long this protection lasts. COVID-19 vaccination will help protect you by creating antibody (immune system) response without having to experience sickness. 
COVID-19 vaccination will be an important tool to help stop the pandemic. If you have further questions about the vaccines, be sure to discuss them with your primary care provider or the nurse practitioners at the SXU Health Center.

Learn more about COVID-19 vaccines.

We are fortunate to have a small supply of the Moderna COVID-19 vaccine. At this time we have very limited appointments available and can only schedule appointments for those meeting criteria in phase 1A (healthcare workers) and phase 1B (those ages 65 and up and frontline essential workers) of the Illinois COVID-19 Vaccination Plan(PDF). If you fit into either category please call 773-298-3712, select '1' and leave a message with your name, phone number, date of birth and your reason for seeking the vaccine. We are maintaining a waitlist and will call you back as soon as an appointment is available.

In response to the coronavirus (COVID-19) situation, the admission team has pulled together frequently asked questions. Please visit our Admission Response to COVID-19 page.

 

To continue providing students with access to important support services, while keeping the SXU community safe and healthy, several support service locations have transitioned to offer reduced hours or phone/email assistance:

As of April 3, 2020, SXU's Center for SUCCESS is sending out direct links for virtual advising appointments, career development resources and remote micro-internship opportunities. A comprehensive resource guide is now available on Canvas. A full suite of academic and career guidance is available to all students on Handshake.

As of March 30, 2020, the Andrew Conference Center (ACC) is open on weekdays from 1 to 5 p.m. for students with extenuating circumstances who require on-campus services, including Wi-Fi and printing. ACC spaces will be regularly disinfected. Students utilizing ACC should limit their time there and to practice social distancing while on campus.

As of March 30, 2020, the Warde Academic Center is open from 10 a.m. to 5 p.m. Monday through Friday until further notice. Employees will have swipe access to the Warde Academic Center.

As of April 3, 2020, the Office of the Bursar will continue to address students' concerns by phone (773-298-3046) and email ( bursar@sxu.edu). A drop box will be available to drop off payments, deposits and employee reimbursement forms from 1 to 5 p.m. on the weekdays at the front desk of the Andrew Conference Center. Access to account information and payment options are available on the mySXU portal. Nelnet payment plan information is available at www.afford.com or 1-800-722-4867. The Office of the Bursar will continue processing payments received weekly, consulting with various offices as needed. The Office of the Bursar and staff emails will be closely monitored during regular business hours.

As of March 21, 2020, the Learning Center is providing virtual tutoring and writing support services. Students can make tutoring appointments via the online scheduling system. The tutor will contact students directly and set up a remote option (e.g. FaceTime, Zoom, Google Hangouts, etc.). For writing consultations, all students can use the e-critique option or a remote system, such as those listed above. All writing consultants can work on e-critiques. Smarthinking online tutoring is also available. For questions, contact Joanna Nemeh, director of the Learning Center, at nemeh@sxu.edu.

As of March 18, 2020, SXU's Counseling Center is open and available to provide support to anyone seeking tips and advice on how to navigate added stress. Contact 773-298-4045 for more information.

As of March 18, 2020, all in-person tours and placement testing scheduled on campus have been suspended through at least April 13, 2020.

Several public facilities have also transitioned operations in response to keeping everyone safe and healthy:

Starting Monday, March 23, 2020, there will be no food services on campus for the remainder of the semester.

As of April 24, 2020, courses scheduled for May Term and early summer classes (held in May and June) will be delivered in a remote-learning format to protect the health and safety of our SXU community. May Term instructors will be reaching out to students with more information on their courses. Students should log on to Self-Service on the mySXU portal to confirm all details about summer classes so that records accurately reflect their summer course registration intent. If you have questions, please contact the Office of Records and Registration at registrar@sxu.edu.

SXU intends to resume in-person courses and campus life for the fall semester in a responsible way that follows social distancing guidelines set by the Centers for Disease Control and Prevention (CDC) and the Illinois Department of Public Health (IDPH).

This decision follows Governor Pritzker's Restore Illinois plan for reopening the state, which is subject to change based on shifting circumstances. We will keep you updated every step of the way should major deviations to this plan become necessary due to local, state and/or national developments.

As our SXU community prepares to reopen, we have a shared responsibility in contributing to a safe and healthy campus environment for all. To confirm this commitment, all SXU students, faculty, staff and visitors are asked to sign a consent form to uphold our community standards as outlined in our Return to Campus Plan and University Guidelines for Returning to Campus (PDF). Informed consent agreements are available for their respective audiences:

Student-athletes and resident students will also be asked to sign an additional consent form. Campus visitors are asked to sign and submit 24 hours prior to their scheduled visit. If 24 hours is not possible, visitors may sign and submit the form upon their arrival. Every student, staff and faculty member and visitor should monitor themselves for COVID-19 symptoms every day prior to coming to campus. If you are sick, please stay home.

CARES Act

Important Information about CARES Act Higher Education Emergency Relief Fund- Student Aid

  1. Saint Xavier University (SXU) signed and returned to the U.S. Department of Education the Recipient's Funding Certification and Agreement regarding Emergency Financial Aid Grants to students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act (the "Certification and Agreement"). SXU intends to use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to SXU students.
  2. The total amount of funds that SXU has received from the U.S. Department of Education pursuant to SXU's Certification and Agreement is $2,028,571.
  3. The total amount of Emergency Financial Aid Grants distributed to SXU students under Section 18004(a)(1) of the CARES Act as of:
    • July 22, 2020: $1,388,250
    • September 30, 2020: $2,014,650
    • October 1, 2020: $2,028,571
  4. The estimated total number of students at SXU eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is:
    • Spring 2020: 2,431 (Estimate based on number of students who have completed a 2019-2020 FAFSA)
    • Fall 2020: 2,695 (Estimate based on number of students who have completed a 2020-2021 FAFSA)
  5. The total number of SXU students (unduplicated headcount) who have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of:
    • July 22, 2020: 1416
    • September 30, 2020: 1,696
    • October 1, 2020: 1,704
  6. The methods used by SXU to determine which SXU students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act are as follows:
    1. Priority for the initial tranche of funds was given to eligible undergraduate students. On Monday, May 4, an initial equal distribution of $650 was made available to eligible undergraduates, as determined by:
      1. The student filed a 2019 -2020 FAFSA and submitted all required documentation to the Office of Financial Aid; and
      2. The student was enrolled in an in-person, degree-seeking program prior to March 13, 2020 and remained enrolled through the semester.
    2. Eligible undergraduates were advised to submit the certification of eligibility by May 29, 2020.
    3. On Friday, May 29, and initial equal distribution of $650 was made available to eligible graduate students, as determined by:
      1. Filed a 2019-2020 FAFSA and submitted all required documentation to the Office of Financial Aid; and
      2. Been enrolled in an in-person, degree-seeking program prior to March 13, 2020, and remained enrolled through the semester.
    4. Eligible graduate students were advised to submit the certification of eligibility by June 29, 2020.
    5. On Thursday, June 18, an additional $550 distribution was made to 806 Pell eligible undergraduate students who had completed the certification of eligibility. After June 18, Pell eligible undergraduate students who complete the certification of eligibility will automatically receive $1200, while non-Pell eligible undergraduates and graduate students will receive $650 upon completion of the certification of eligibility. This will ensure that priority for emergency grants are given to Pell eligible undergraduate students.
    6. Notification of the extension of the deadline to July 31, 2020 along with a reminder email was sent to both eligible undergraduate and graduate students on June 29, 2020.
    7. On September 14, 2020, an equal distribution of $650 was made available to eligible undergraduates, as determined by:
      1. Filed a 2020-2021 FAFSA and have met the eligibility requirements for receiving federal student aid; and
      2. Are enrolled in an in-person, degree-seeking program.
    8. Eligible undergraduates were informed that the certification form would be open until November 1, 2020, or until such time as the funds were completed disbursed, whichever date was sooner.
    9. As of October 1, 2020, all student emergency grant funds have been disbursed. Students completing the certification after October 2, 2020, received an automatic reply as follows:

"All CARES Act funds have been disbursed. Students in emergency situations should contact their Financial Aid counselor to discuss what options might be available. Should Congress authorize additional funds, the University will contact students as quickly as possible; however, at this time no additional funds have been authorized."

The following guidance has been provided by SXU to its students concerning the Emergency Financial Aid Grants: Email sent out to eligible students on May 4, 2020.

Another email was sent out to eligible Undergraduate Students on September, 14, 2020.

Please indicate the ways in which you have been categorically affected financially by the disruption of campus operations (check at least one):

  • Food
  • Housing
  • Course Materials
  • Technology
  • Health Care
  • Child Care
Please describe how the disruption of campus operations impacted you and your financial situation.

 

 

 

 

 

What unanticipated expenses did you incur as a result of the disruption of campus operations (that you would not have normally incurred)?

 

 

 

 

By checking this box, I certify that the statements included on this form are true to the best of my ability.

Name:

Email Address:

Student ID:

Mobile Number:

The Coronavirus Aid, Relief and Economic Security Act, also known as the CARES Act, is economic assistance provided by the government to support individuals and businesses impacted by the pandemic. To help relieve the financial impact of COVID-19 and propel our Mercy mission forward, Saint Xavier submitted an application to the U.S. Department of Education to receive its first installment of emergency funding from the CARES Act. In total, SXU is slated to receive $4 million -- at least half of which is allocated for direct student aid for financial hardship caused by COVID-19.

As of May 1, 2020, per regulations set forth by the U.S. Department of Education, SXU is developing a distribution formula to release $2 million in emergency aid from the CARES Act to eligible undergraduate students. These guidelines state that students must be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended, to receive emergency grants; and that students who were enrolled exclusively in an online program on March 13, 2020, are not eligible for emergency grants.

According to the regulations, the aid can be used for:

"expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student's cost of attendance, such as food, housing, course materials, technology, health care, and child care)."

Eligible undergraduate students received an email within a week from the Office of Financial Aid outlining necessary steps to request emergency funding. Forms should be completed and submitted by May 29, 2020.

As of May 22, 2020, requests for CARES Act funds will be open to eligible graduate students. Graduate students who are eligible received an email to complete the certification form to request funds. Forms should be completed and submitted by June 1, 2020.

For questions regarding eligibility, please contact CARESAct@sxu.edu.

Please know that we are actively pursuing all relief opportunities to meet outstanding costs associated with COVID-19 and continue to work closely with our higher education partners and our local, state and federal elected officials.

Eligibility guidelines set forth by the U.S. Department of Education regarding emergency CARES Act aid exclude millions of undocumented and DACA students across the country.

Saint Xavier is an institution that values inclusivity and compassion. We remain committed to pursuing the greater good for all.

In collaboration with the American Council on Education and the Association of Catholic Colleges and Universities, please visit www.rememberthedreamers.org. This website contains resources and advocacy tools to support undocumented and DACA students.

We are promoting fundraising efforts to enhance SXU's Student Relief Fund, which provides emergency funding to students so that they continue to make progress toward their degrees. If you are ineligible for CARES Act emergency relief funds (due to Title IV ineligibility, undocumented/DACA status, or other reason) and are facing a difficult economic situation that puts your academic progress at risk, please contact CARESAct@sxu.edu to learn more about the Student Relief Fund.

If you would like to contribute to the Student Relief Fund, more information can be found on our Student Relief Fund web page.

Please view the completed form ( through 09/30/2020). 
CARES Institutional Quarterly Budget and Expenditure Report (10/1/2020 to 12/31/2020)

Faculty Resources

The education of our students is a top priority. We are developing plans to continue a quality learning experience for all students, including preparing for possible online instruction.

  • Making a Virtual Plan (MVP) Canvas Course

    This course includes a series of short videos tutorials that show how faculty can use canvas to provide some instruction online should the need arise. Please use your SXU netID to access the course.

  • Canvas Video Conferencing (Recommended for online class meetings)

    Canvas Conference allows instructor to conduct synchronous meetings with their students. Instructor can broadcast real-time audio and video, share presentation slides, or demo online resources by sharing their screen.

  • Zoom Video Conferencing (Recommended for online one-on-one meetings)

    Zoom Video Conference allows users to conduct synchronous meetings with their colleagues. Users can broadcast real-time audio and video, share presentation slides, or demo online resources by sharing your screen.

  • Transforming Classroom to Online (PDF)
  • Online Tests (PDF)

    We understand security is the biggest concern for tests and final exams. If you decide to move your quiz/exam online, please make sure your students have the necessary technology to take the quiz/exam online.

  • Chronicle articles
  • National Emergency Library
    National Emergency Library is a digitized collection of over 1.4 million older books that includes a strong a strong liberal arts college collection. After creating an account, individuals can check out ten books for fourteen days.

  • Faculty coaches/mentors

    Please contact your dean for more information. You may also post your questions in the Making a Virtual Plan (MVP) Course.

  • Labs/clinicals/fields/simulation experiences.

    This course includes a series of short videos tutorials that show how faculty can use canvas to provide some instruction online should the need arise.

  • Keep the transition simple, as this is a temporary measure.
  • Think about how course learning goals can be met in the online format rather than trying to reproduce your classroom activities exactly.
  • Consider changing assessments like quizzes and in-class exams to take home tests or papers
  • Please be accommodating with your students who may have difficulty accessing online content from their homes.
  • Ask for help! We have great colleagues at SXU, and people are willing to help.

Read Lincoln Financial Group's Remote Etiquette Tips (PDF).

Student Resources

We realize the move to Remote Learning causes disruption from the rich learning and social environment cultivated through personal interaction and face-to-face instruction. We are committed to develop individual solutions where possible to help you complete your education this spring. Please use this form to share your individual challenges. We will evaluate and provide as much support as possible to maintain productive learning experiences. If you are experiencing challenges, please fill out the Remote Learning Support Request form.

Getting Started with SXU Canvas (PDF)

  • Your instructor will use Canvas to deliver their course content online, please familiarize yourself with different features on Canvas.

The library remains closed to in-person visits, but materials may be accessed virtually:

  • A collection of e-books, journal articles and relevant resources can be found on the library's Pandemic Resources page.
  • The library has also created a one-stop source for Subject and Resource Guides, containing resources for specific disciplines and information pages for specific courses.
  • Library staff are happy to assist with online resources.
  • Additional resources for online learning, including information on video conferencing and Wi-Fi, can be found in the Student Resources section of our Coronavirus web page.

Getting Started with Zoom

  • Zoom Video Conference allows students to conduct synchronous meetings with their classmates. Users can broadcast real-time audio and video, share presentation slides, or demo online resources by sharing your screen.
  • Basic Zoom Account is free for all users.
  • User can conduct unlimited one-to-one meeting and 40-minute group meetings

Getting Started with Canvas Conferences

  • Canvas Conference allows students in the same class to conduct synchronous meetings with their group members. Students can broadcast real-time audio and video, share presentation slides, or demo online resources by sharing their screen.
  • Students can conduct unlimited meetings.

Video Conferencing Tips

  • Tips to make your video conferencing experience a great experience.

  • As indicated by the FCC, providers will waive late fees, continue service regardless of late payment and provide open hot spots.
  • Drive-up Wi-Fi locations can be searched using the Illinois Map.
  • Comcast will offer free Wi-Fi for two months to low-income families. AllXfinity hotspots are free to the public during this time.
  • Charter will offer free access to spectrum broadband and Wi-Fi for 60 days for new college student households.
  • AT&T will offer open hotspots, unlimited data to existing customers and $10/month plans to low-income families.
  • Verizon will follow the FCC agreement.
  • Sprint will follow the FCC agreement and offer unlimited data to existing customers. They will also allow all handsets to enable hotspots for 60 days at no extra charge.
  • Pronto is offering free services and is a good resource for group communication.
  • Specific locations around campus have stronger Wi-Fi connections where you may access the SXU network. View the (PDF) to see those locations.

IT Faculty/Staff Resources

SXU's IT team is available through the Hub between 8 a.m. and 5 p.m. You must fill out a ticket to request assistance. The Hub also offers chatting capabilities.

To check campus-line voicemail:

  1. Dial 773-298-3990
  2. Press the # key at the "Saint Xavier University" greeting
  3. Enter your mailbox number (campus extension)
  4. Enter your security code

To forward campus-line calls to an outside number:

  1. Press the call forward button on your office phone (must be done on-site)
  2. Enter in the outside phone number, which will forward all incoming calls to the designated number

At this time, multiple technology vendors are offering reduced or free services that can assist with your remote needs:

  • As indicated by the FCC, providers will waive late fees, continue service regardless of late payment and provide open hot spots.
  • Comcast will offer free Wi-Fi for two months to low-income families. All Xfinity hotspots are free to the public during this time.
  • Charter will offer free access to spectrum broadband and Wi-Fi for 60 days for new college student households.
  • AT&T will offer open hotspots, unlimited data to existing customers and $10/month plans to low-income families.
  • Verizon will follow the FCC agreement.
  • Sprint will follow the FCC agreement and offer unlimited data to existing customers. They will also allow all handsets to enable hotspots for 60 days at no extra charge.
  • Pronto is offering free services and is a good resource for group communication.
  • Illinois state agencies released a wi-fi hotspot map to help students across the state who lack Internet access in their homes. The map has 200 hotspots students can use to complete coursework. Students should continue to practice social distancing while utilizing the hotspots. Find a hotspot near you.
  • Specific locations around campus have stronger Wi-Fi connections where you may access the SXU network. View the campus map (PDF) to see those locations.
  • Drive-up Wi-Fi locations can be searched using the Illinois Map.

If you do not have a computer or Internet access, you may fill out the Remote Learning Support Request Form, but resources are limited and not guaranteed.

  • Zoom is a software-based conference tool that allows you to conduct synchronous meetings with colleagues, record sessions, collaborate on projects and share and annotate on one another's screens. Zoom allows users to broadcast real-time audio and video, share presentation slides and demo online resources with screen sharing.
  • OneDrive allows you to access files between your computer and the cloud, so you can get to your files from anywhere. You can work with files directly in File Explorer and access your files even when you're offline. Whenever you're online, any changes that you or others make will sync automatically.
  • Educause has prepared a list of corporations and service providers who are offering special discounts on technology, open education resources or support for higher education institutions transitioning to remote learning.

SXU offers several tools such as Canvas and SXU email platforms. We realize there are many tools for collaboration and communication that are free at this time, such as Google Hangouts and Zoom, and while Canvas may be feeling bandwidth issues due to increased usage at this time, for the best support we recommend utilizing the tools that SXU has.

If other tools are utilized, always ensure that academic record information (protected by FERPA) and personally identifiable information or medical information (protected by HIPPA) are not communicated through unsecure means such as email.

Additionally, emails to students and to one another about University business should always be done via SXU email platforms.

Please note that all SXU students, faculty and staff are expected to follow the guidelines as outlined in the Acceptable Use of Technology Policy.

Zoom is one of the most-used video and audio conferencing tools for remote work, and the following tips will ensure a smooth, focused meeting.

  • You do not need have VPN (Virtual Private Network) access to attend a Zoom meeting. VPN is only needed to gain access to share drives or programs only accessible from campus.
  • Video conferencing requires graphics and audio from the local machine you are on and do not properly translate if you are connecting from a remote desktop machine.
  • Zoom currently has a 40-minute meeting limit. To avoid this, you may seek assistance from IT or CIDAT, who have pro accounts and can facilitate meeting setup.
  • You will be provided with a browser link to join from a computer and a phone number, conference ID and pin to join from a phone.
  • Enter the meeting early to test your connection and audio.
  • Close your door and mute your cellphone and other smart devices. You may want to use a headset to eliminate audible outside noise in the meeting (e.g. dogs barking, televisions, children, etc.).
  • You do not have to use webcam if you do not want to be seen. Click "turn off video" to avoid.
  • If you are joining the meeting from a computer using the meeting link, you can use the audio from your computer. You do not have to join via phone if you are using computer audio. When using both, feedback can occur. If you do call in, turn off the volume on your computer.
  • Refrain from typing, answering emails or engaging in any other activity that causes distracting noise.
  • Leaders or administrators should publish agendas before the meeting. Leaders should use video and be seen on webcam to control the meeting.
  • If you are not using webcam, ask all questions by identifying yourself first.
  • If you are using webcam, consider your body language. Pause between thoughts, give others a chance to speak and don't speak over them, and be conscious of others' facial expressions.

Portal, Colleague, Canvas, team sites and email are all accessible off campus. Department shares and personal drive (U) is only accessible from on campus. VPN access is reserved for essential personnel who require access to shares from off campus; however, VPN requires software installation, the latest in virus protection and a fully patched updated operating system (Windows 10). Therefore, VPN requires an SXU-issued computer. We have a finite amount of loaner laptops, but are preparing them to meet student needs as a priority.

If there are important files that need to be accessed remotely, you can upload files to your OneDrive and share them with others. The instructions for OneDrive can be found on the Hub, and Hub staff can assist if needed.

If you need VPN access please email maley@sxu.edu for more information.

When preparing for remote work, it's important to understand your Internet connection capacity. Weak Wi-Fi or poor broadband (less than 15 Mb/s download speeds or 5 Mb/s upload speeds) may cause disruptions and make remote work difficult.

Consider the features your Internet provider offers. Depending on your location, some of these options may not be available to you.

Fiber and Internet cable providers tend to offer the highest quality connection.

DSL is lower-quality service but the best choice for rural neighborhoods.

A cellular hotspot works in tandem with the cellular coverage in your area, but may restrict how much bandwidth you can consume.

Satellite broadband and dial-up are the least recommended services for remote work.

In addition to your Internet provider, it's also important to consider how you connect to the network.

Directly connecting to an internet router or access point from an Ethernet cable will provide the best quality, especially for video applications like Zoom or other teleconference services.

If you connect via Ethernet, you don't have to be concerned about Wi-Fi quality.

The quality of your wireless connection impacts your overall internet quality if you need to use Wi-Fi.

It's best to avoid having two or more walls or a floor between your computer and your router or access point.

Depending on the layout, houses larger than 1,500 square feed may need multiple wireless access points for full-house coverage.

A wireless point that comes with your Internet connection may have average or poor coverage.

Installation of a newer Wi-Fi access point or mesh network will help to cover your home with multiple access points.

Two frequency modes transmit Wi-Fi signals -- 2.4 GHz and 5 GHz--and for best results, your computer and other network devices should use 5 GHz.

To prepare, you should test your Internet speed to make sure it is remote work-ready. This test will analyze all of the factors affecting your computer's connection, including Internet provider, home network setup and device.