Information Technology

Acceptable Use of Technology

Policies and Expectations

Access to Saint Xavier University information technologies and communications facilities is provided for the University-related activities of learning, instruction, enrichment, dissemination of scholarly information and administration. An individual's right of access to information technologies and facilities should not be denied or in any way limited because of race, creed, color, age, national origin, gender, sexual orientation or disability. Acceptable use is an application of the core values of the University: respect, excellence, compassion, service, hospitality, integrity, diversity and learning for life.

The University community is encouraged to make innovative and creative use of information technologies and communications facilities in support of multiple learning experiences. These technologies and facilities are limited and should be used wisely and carefully, with consideration for the needs of others. The University reserves its right to eliminate the access to and the services of its information and communications systems when an individual separates from the community.

It is inappropriate to interfere with or compromise access to information technologies and communications facilities by others for these purposes. It is University policy to educate users about how they could inadvertently interfere with this access, to warn users when they interfere with access, and to remove access from those who continue to interfere with the access of others. While the University expects to remove individual access only after due process and careful consideration, in those situations in which interference is general or continuous, Information Technology will react immediately to provide and guarantee general access. In all cases, Information Technology will collect evidence indicating interference, will present it to the area vice president or to the appropriate supervisor and will notify the suspected offender. In situations in which an individual may inadvertently interfere with the access of others, that individual is expected to identify, learn to avoid and stop the interfering behavior when it is brought to their attention by an affected user or by Information Technology staff.

Expectations of Acceptable Use

Respect the need for others to use systems to do work.

Respect the work of others.

Respect the sensitivities of others.

Respect the integrity of the systems.

Respect the equipment.

Respect the law.

Use and maintain your University electronic mailbox.

The University provides each student and each member of the faculty and the staff with an electronic mailbox ( for staff and faculty; for students) that is used as an official means of email communication by and with the University.

Only a Saint Xavier University email account (i.e., for faculty and staff, for students) is acceptable for official University and/or business related email correspondences. The use of personal email accounts to conduct such University business or to represent oneself or one's enterprises on behalf of the University is prohibited. Students should use the email account that has been provided by Saint Xavier University as their official means of email communication with the University.

All University email communication should be from and to and email addresses. All faculty should communicate with each other and students using the suffix, and faculty require students to reply using their email account. For security of the University, compliance with governmental regulations, and protection of university information, use the address, and direct your students to do the same. To restate, effective immediately, we will only use the address for University email communications.

Communication between faculty and student can also safely occur within the University's official Learning Management System. The LMS is an appropriate and secure means of interaction between instructor and students.

Members of the University community are responsible for the information that is sent to their University electronic mailbox and are expected to:

Members of the community should also recognize that these announcements will often point to the University's website for additional information and instructions.

Members of the community who send messages to large groups of recipients should limit their messages to short announcements that point to web pages with further information and instructions. This will conserve resources by not sending and storing multiple large documents and by providing a lasting copy for those who lost or did not initially get the information and instructions.

The University recognizes that individuals should be allowed to access, present and communicate information representing a variety of views on current and historical issues for the interest, information and enlightenment of the University community and within the concept of academic freedom. Nevertheless, because anything published through electronic resources of the University may appear to represent the views of the University and not just an individual author, it is important to explicitly recognize where the views are the individual's and not the University's. When presenting a product of the University, such as institutional web pages and electronic mail messages, the appropriate and established language and style should be identified and used.

For your own protection, you should recognize that:

Should you have any questions or comments about these expectations and policies, please contact Information Technology at