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Satisfactory Academic Progress

A Saint Xavier University student, who is receiving any state, federal or institutional aid, must meet the following minimum standards of academic progress in order to maintain eligibility for financial aid. Progress will be evaluated at the end of each semester.

  • A student must be enrolled as an admitted student in a program of study for a degree or certificate at Saint Xavier University.
  • A student must be in good academic standing. Undergraduate students must maintain a cumulative 2.0 grade-point average; graduate students must maintain a cumulative 3.0 grade-point average.
  • A student must cumulatively complete at least 66.7 percent of attempted credit hours. A letter grade of F will not be counted in the completion rate. Courses accepted as transfer credit will be counted in the completion rate.
  • A student is expected to complete his or her educational objectives within 150 percent of the specified number of credit hours for his or her program. The maximum number of undergraduate hours that can be attempted is 180, including any courses accepted as transfer credit. If it is determined that a student cannot complete his/her program within 180 attempted credits, the student becomes ineligible to received financial aid.
  • Repeat courses are considered in the calculation of progress.
  • Remedial courses are considered in the calculation of progress.
  • Incomplete courses will not be considered until a final grade is given.
  • Withdrawal courses are considered in the calculation of progress.
  • Pass/Fail courses are considered in the calculation of progress.

For students not in compliance with the above standards, the following action will be taken:

  • In the first semester that a student is not in compliance with the above standards, he /she will receive a warning letter from the Office of Financial Aid as a reminder of the required obligations. A review of the situation with a Financial Aid counselor will be suggested. Eligibility will be restored if a student is now making satisfactory progress in the area of deficiency (the completion rate is above 66.7 percent and/or the required minimum cumulative grade-point average has been achieved).
  • When the student fails to comply with any of the aforementioned standards for a second consecutive semester, eligibility for all state, federal, and institutional aid will be withdrawn. Once a student's financial aid eligibility has been withdrawn, notification will be sent to the student stating the reason aid has been withdrawn and the procedure for appealing the decision. Financial aid will not be reinstated unless the student's appeal is granted or the student requests reinstatement after making satisfactory academic progress.
  • Prior academic progress is taken into consideration for students readmitted to the University. If a student failed to maintain satisfactory academic progress prior to their withdrawal, financial aid will not be reinstated at the time of readmission unless the student files an appeal and the appeal is granted.
  • Students who have formally changed majors may be granted additional periods of enrollment.

Appeal Procedure

  • Submit a signed and dated letter of appeal to the Office of Financial Aid indicating the reason(s) why funds should not be suspended, including any obstacles that prevented the student from being able to meet the standards and how they intend to be able to achieve the necessary results going forward.
  • Students may appeal due to mitigating circumstances. Examples include, but are not limited to, student illness, family illness or death in the family. Documentation verifying the situation may be requested. Situations beyond the student's control may be considered in the appeal process.
  • Should the Financial Aid Committee grant the appeal, the student will then be eligible for one additional semester of financial aid and be considered on probation. Students failing to meet satisfactory progress requirements during this probationary period will have their financial aid permanently suspended unless a valid academic plan is in place. Academic plans are developed with the staff in the Office of Records and Registration.

The standards for satisfactory academic progress apply to recipients of the following programs:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (SEOG)
  • Federal Perkins Loan
  • Federal Stafford Loan
  • Federal PLUS Loan
  • Federal Work-Study
  • Illinois Monetary Award Program Grant
  • Saint Xavier University Grants and Scholarships
  • Saint Xavier University Athletic Scholarships
  • Saint Xavier University Tuition Waivers

Please Note: Saint Xavier University grants and scholarships may have additional or more stringent conditions that must be met for continuation. These conditions are specified in your financial aid offer or contract. Please review them carefully.

Effective 04/06/2020